Scope
Reference
CO6088
Description
We propose entering into a five-year tyre supply and fitment contract, The Contract Period is initially for a period of 3 years, although the Authority reserves the right to extend the Contract on the same terms for further periods of 12 months, up to 24 months, making a total possible Contract Period of 5 years. This duration is expected to yield significant financial benefits, as suppliers are incentivised to offer more competitive rates due to the continuity of service and the opportunity to develop a deeper familiarity with our fleet and operational needs. Oversight and financial management of this contract will fall under the Fleet department, supporting all Council departments that rely on vehicles. The contract will improve Operator Licensing compliance, ensuring we meet all regulatory requirements. Additionally, the supplier will be required to provide comprehensive reporting systems, which will enable us to manage the service more effectively. Enhanced driver engagement and training initiatives from the supplier will also be considered for the contract to improve overall tyre management and safety.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 1 June 2029
- Possible extension to 14 June 2031
- 5 years, 14 days
Description of possible extension:
The Contract Period is initially for a period of 3 years, although the Authority reserves the right to extend the Contract on the same terms for further periods of 12 months, up to 24 months, making a total possible Contract Period of 5 years.
Main procurement category
Goods
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
- 33952000 - Transport equipment and auxiliary products to transportation
Contract locations
- UKI - London
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 March 2026, 5:00pm
Tender submission deadline
25 March 2026, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 18 September 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality and Social Value | Quality 50% Social Value 10% |
Quality | 60.00% |
| Cost | Cost 40% |
Cost | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement notice was not published for this procurement as sufficient engagement and research had already been undertaken prior to the tender process. Informal consultations were carried out during the project planning stage to assess supplier capability, service delivery approaches, and indicative costs.
It was determined that a further formal preliminary market engagement would not add produce new insights. Proceeding directly to tender was therefore considered a proportionate and efficient approach that maintains both transparency and value for money.
Contracting authority
Tower Hamlets
- Public Procurement Organisation Number: PQBL-2673-MVYG
New Town Hall
London
E1 1BJ
United Kingdom
Contact name: CHUKWUNWIKE EDWIN ATUEGBU
Telephone: +442073646838
Email: Edwin.Atuegbu@towerhamlets.gov.uk
Website: http://www.towerhamlets.gov.uk
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government