Scope
Reference
PS2209/26
Description
The renewal of the maintenance contract for VitalData, the primary electronic patient record system used within the Swansea Bay Renal Unit. The annual fee covers database maintenance, system support, and the upkeep of multiple interfaces that connect VitalData with key NHS Wales systems (including LIMS, WCP, and PKB).
VitalPulse Ltd is both the developer and the sole supplier of VitalData, delivering a fully bespoke support service for the software.
Contract 1. VitalData Renal Information System (Maintenance of)
Supplier
Contract value
- £71,985 excluding VAT
- £86,382 including VAT
Below the relevant threshold
Date signed
16 February 2026
Contract dates
- 1 April 2026 to 31 March 2027
- 1 year
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKL18 - Swansea
Procedure
Procedure type
Below threshold - without competition
Supplier
VitalPulse LTD
- Public Procurement Organisation Number: PVPB-6517-YNMJ
D Dutch Bard, Old Park Farm, Main Road Ford End
Chelmsford
CM3 1LN
United Kingdom
Email: rob@vitalpulse.com
Region: UKH36 - Heart of Essex
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. VitalData Renal Information System (Maintenance of)
Contracting authority
Swansea Bay University Health Board
- NHS Organisation Data Service: 7A3
1 Talbot Gateway
Port Talbot
SA12 7BR
United Kingdom
Contact name: Jessie Beavan
Email: jessie.beavan@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Service Partnership
Summary of their role in this procurement: Undertaking the procurement process
- NHS Organisation Data Service: RQF
Neath Port Talbot Hospital
Port Talbot
SA12 7BX
United Kingdom
Email: jessie.beavan@wales.nhs.uk
Region: UKL17 - Bridgend and Neath Port Talbot