Scope
Reference
DN771142
Description
This Preliminary Market Engagement Notice is not a call for competition. It is being published to give notice to the market of an upcoming procurement anticipated for release in September 2025.
Dorset Council is undertaking preliminary market engagement, with the aim of requesting feedback from the waste management industry, about aspects of the Council's waste procurement strategy for Household Recycling Centres, Waste Transfer Stations and associated services.
The market engagement exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the future provision of these services.
The operational service delivery elements would commence on 28 August 2026.
No information provided in response to this questionnaire will be used by the Council in assessing providers during the procurement process, which is scheduled to commence September 2025.
Any procurement for the supply and services required by the Council will be carried out strictly in accordance with Procurement Regulations.
Potential bidders are all encouraged to register on the Central Digital Platform.
This Preliminary Market Engagement Notice is not a call for competition and is published with the intention of informing the market of an upcoming procurement process.
Dorset Council reserves the right not to commence any procurement in respect of this notice.
Dorset Council shall not be liable for any losses incurred by any party as a result of reliance on the information contained/linked herein.
The information contained in this Preliminary Market Engagement Notice is preliminary in nature and may be subject to further amendment and revision. Accordingly, no representation or warranty, expressed or implied, will be made and no liability is, or will be, accepted by the Council as to the adequacy, accuracy or completeness of this document. Any liability however arising is expressly disclaimed.
No expense in responding to this soft market testing will be reimbursed by the Council.
Total value (estimated)
- £130,000,000 excluding VAT
- £156,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 August 2026 to 29 August 2034
- Possible extension to 28 August 2038
- 12 years
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKK25 - Dorset
Engagement
Engagement deadline
3 May 2025
Engagement process description
Dorset Council is undertaking preliminary market engagement, with the aim of requesting feedback from the waste management industry, about aspects of the Council's waste procurement strategy for Household Recycling Centres, Waste Transfer Stations and associated services.
The Council wishes to seek feedback from the industry in the following specific areas, but would welcome any additional comments also:
• Deliverability of this procurement exercise
• Services to be included
• Contract length
• Terms and conditions
The process will involve relevant companies and organisations responding to the market engagement questions provided on the Council's e-tendering portal Supplying the South West Portal - https://procontract.due-north.com/Advert?advertId=c1b2defc-bc16-f011-8136-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21
The deadline for responses is 12 noon on 2nd May 2025, (late submissions will not be accepted).
Any clarification questions should be submitted via Supplying the South West Portal no later than 12 noon on 23rd April 2025.
It is not a requirement that all sections are completed by all respondents.
Where Dorset Council think further clarification would assist them in informing this process, one-to-one meetings may be necessary with interested organisations who complete and return the questionnaire.
Please be aware that no information submitted will be treated as confidential and may be disclosed to ensure a level playing field for all participants in any procurement process that may follow. Additionally, the council will only sign Non-Disclosure Agreements (NDAs) using its standard terms and conditions if subsequently requested.
Contracting authority
Dorset Council
- Public Procurement Organisation Number: PHCY-8926-WVVM
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
United Kingdom
Contact name: Mr Adam Langston
Telephone: +44 1305221250
Email: adam.langston@dorsetcouncil.gov.uk
Website: https://www.dorsetcouncil.gov.uk/
Region: UKK25 - Dorset
Organisation type: Public authority - sub-central government