- Scope of the procurement
- Lot 2. Specialist ergonomic desks including related services such as bespoke fitting and installation
- Lot 1. Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
- Lot 3. Specialist ergonomic workstation peripherals including related services such as installation and support
- Lot 4. Specialist ergonomic workstation accessories including related services such as installation and support
- Lot 5. Specialist headsets including ear pads and cushions
Section one: Contracting authority
one.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
Contact
Kyle Wands
kyle.wands@socialsecurity.gov.scot
Telephone
+44 1412425913
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://www.socialsecurity.gov.scot/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Office Equipment
Reference number
S/24/097
two.1.2) Main CPV code
- 30190000 - Various office equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Social Security Scotland provision for a Specialist Office Equipment contract.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2) Description
two.2.1) Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
Lot No
2
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 39121000 - Desks and tables
- 39121100 - Desks
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Agnes Husband House, Dundee
two.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
In addition, there may be a requirement for desks of varying sizes suitable for colleagues working from home, as well as height adjustable desks of varying sizes. The successful Supplier(s) for Desks (Lot 2) should be able to provide a varying size of suitable desks depending on the requirements of the colleague.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
Lot No
1
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39112000 - Chairs
- 39110000 - Seats, chairs and related products, and associated parts
- 39113000 - Miscellaneous seats and chairs
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Agnes Husband House, Dundee
two.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic workstation peripherals including related services such as installation and support
Lot No
3
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 31680000 - Electrical supplies and accessories
- 31681000 - Electrical accessories
- 30237410 - Computer mouse
- 30237460 - Computer keyboards
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Agnes Husband House, Dundee
two.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic workstation accessories including related services such as installation and support
Lot No
4
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 30191000 - Office equipment except furniture
- 30197000 - Small office equipment
- 39113700 - Footrests
- 30237290 - Keyboard wrist rests
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Agnes Husband House, Dundee
two.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist headsets including ear pads and cushions
Lot No
5
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 32551300 - Telephone headsets
- 32342100 - Headphones
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Agnes Husband House, Dundee
two.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Key Performance Indicators (KPI's) have been set within the Invitation to Tender (ITT) documentation and will be monitored throughout the contract period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 May 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 December 2025
four.2.7) Conditions for opening of tenders
Date
30 May 2025
Local time
12:00pm
Place
Agnes Husband House, Dundee
Information about authorised persons and opening procedure
All bids will be opened simultaneously following the tender deadline on the 30th May 2025 at 12:00:00.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please access the tender documentation via Public Contracts Scotland-Tender (itt_58867). All tender submissions must be provided electronically through Public Contracts Scotland-Tender before the deadline of 30th May 2025 at 12:00:00.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28980. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It will be a contractual requirement for the successful supplier to deliver 20 community benefit points over the duration of this contract. These community benefits will be aligned to Social Security Scotland’s Community Benefit Outcome Menu (provided with Annex A of the Invitation to Tender Document).
(SC Ref:796121)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom