Section one: Contracting authority
one.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
Contact
Collaboration.CPDfinance-ni.gov.uk
Collaboration.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DoF Collaborative Supply of Biomass Fuels (Wood Pellets) 2024-2030 (ID 4668579)
two.1.2) Main CPV code
- 09111400 - Wood fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract will comprise the supply and delivery of wood fuel pellets to the sites listed in ‘Annex A – Site Locations and Details’, removing the ash from the ash receptacles and de-ashing and cleaning the inside of the boilers and plantroom. The Supplier will be required to deliver pellets, provide ash cleaning services and dispose of ash at the stated sites as detailed in this specification, any accompanying documents, and all relevant legislation. The contract will start on the 2 October 2024 and run for a period of 6 years.
two.1.5) Estimated total value
Value excluding VAT: £7,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09111400 - Wood fuels
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This contract will comprise the supply and delivery of wood fuel pellets to the sites listed in ‘Annex A – Site Locations and Details’, removing the ash from the ash receptacles and de-ashing and cleaning the inside of the boilers and plantroom. The Supplier will be required to deliver pellets, provide ash cleaning services and dispose of ash at the stated sites as detailed in this specification, any accompanying documents, and all relevant legislation. The contract will start on the 2 October 2024 and run for a period of 6 years.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria / Weighting: 10
Cost criterion - Name: Quantitative Criteria / Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £7,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
Due for renewal upon contract expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 June 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15 September 2024
four.2.7) Conditions for opening of tenders
Date
17 June 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Upon expiry of the contract.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.