Section one: Contracting authority
one.1) Name and addresses
Yorkshire Purchasing Organisation
41 Industrial Park
WAKEFIELD
WF20XE
Contact
Rebate Team
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
https://forms.office.com/r/5hhDaY4YAy
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO Rebate Collection System
two.1.2) Main CPV code
- 48440000 - Financial analysis and accounting software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO is engaging in preliminary market engagement to identify systems that can be used to collect spend data from YPO suppliers.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
YPO framework suppliers are required to submit monthly spend data which is used to calculate the amount of rebate owed to YPO.
The system will have the following features
• Provide an easy way for YPO suppliers to upload their spend data.
• Multiple uploads per month per supplier
• Data validation - rejecting data before it enters the system if key data fields do not match records held on file (e.g. customer account numbers, framework number etc.)
• Self-service capability, allowing suppliers to rectify any errors in their data after submission, but prior to it being invoiced by YPO.
• Capability to set various rebate rates and calculations, including calculating rebate based on spend and quantity, tiers of rebate and option to input bespoke rebate rates for specific customers / suppliers / frameworks.
• Capability to connect the data to Power Bi.
• Capability to differentiate between which rebate has been invoiced and which hasn't.
YPO is not seeking suppliers who can build or develop a suitable system to achieve the core requirements; it must be available off-the-shelf and ready to go with little configuration.
two.3) Estimated date of publication of contract notice
31 July 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
YPO are still in the scoping of requirement stage.
It is the intention that following the pre-engagement stage and working with internal stakeholders we will have a complete list of requirements with the intention to procure in Q3, with expected implementation to take place Q4 2022 / Q1 2023.
Please note that this notice is to undertake early supplier engagement only, information is being sought without prejudice and without commitment. If you are interested in this opportunity, please complete the online form at:
https://forms.office.com/r/5hhDaY4YAy
Please complete this form by 30 June 2022.