Scope
Reference
994334634
Description
The London Borough of Barnet is seeking to engage with the market in advance of a forthcoming procurement to wash the Council’s fleet vehicles and plant, food waste bins installed in town centres and an ad-hoc washing of containers of different sizes in the borough.
This Preliminary Market Engagement (PME) aims to:
•Show potential suppliers the council’s washing facilities at the council’s depot
•Show the supplier vehicle Workshop and associated Work Areas including oil store.
•Show the supplier type of vehicle, plant and equipment to be washed at Oakleigh depot
•Show the supplier type of containers to be washed at Oakleigh depot of
•Show suppliers type of town centre food waste bins with the list of locations across the borough
•Show the supplier type of containers (all waste stream) - different size to be washed on ad-hoc basis across the borough
•Share our high-level requirements and delivery approach.
•Test market capacity, capability to undertake the specified activities collectively or individually for each LOT, innovation and delivery models
•Receive feedback from potential suppliers to inform the final specification, evaluation strategy and procurement route. This is not a call for competition, and no tender will be awarded from responses to this notice.
This notice is issued in accordance with sections 16 and 17 of the Procurement Act 2023 to seek market input before the commencement of a formal procurement process. It invites potential providers to participate in early market engagement activities and provide feedback.
This is not a call for competition, and no contract will be awarded from responses to this notice. Participation does not confer any advantage in subsequent procurement. Responses will help shape the final specification and approach.
We want to hear from a range of suppliers, including local and national Small/Medium Enterprises (SMEs) to ensure the council receives the best quality and value for money
Vehicle Washing
The council has a fleet of mixed vehicles and plant to deliver a number of frontline services. The vehicle washing service is required for different types of vehicles and plant on a regular planned basis and on an as and when basis.
The main site for these Vehicle Washing Services will be at the Council’s Depot in Oakleigh Road, Barnet.
Waste Container Washing
The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town center food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).
There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the Council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town center's. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.
Procurement Structure
The procurement will be divided into two lots:
•Lot 1 – Vehicle, Plant, and Equipment Washing
Provision of washing and cleaning services for waste collection vehicles, plant, and associated equipment.
•Lot 2 – Container Washing Services
aRegular, scheduled washing of town center food waste bins
bAd-hoc washing services for all container types and waste streams
To view this notice, please click here:
https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=1009890467
Commercial tool
Establishes a framework
Total value (estimated)
- £310,000 excluding VAT
- £372,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- 2 years
Main procurement category
Services
CPV classifications
- 90917000 - Cleaning services of transport equipment
- 90918000 - Bin-cleaning services
Contract locations
- UKI71 - Barnet
Engagement
Engagement deadline
4 March 2026
Engagement process description
The council is holding a supplier even on Wednesday 4th March 2026 at 11.00am
Supplier Registration and Participation
To participate in this Pre-Market Engagement, suppliers are required to register on Barnet's procurement portal https://londonbarnet.delta-esourcing.com
Interested suppliers should confirm their participation in the Supplier Engagement Event by 15:00hrs Monday 2nd March 2026 to clare.hargreaves@barnet.gov.uk, CC procurement@barnet.gov.uk, please ensure Email subject is named Cleaning of Council Vehicles and waste receptacles Premarket Engagement Wednesday 4th March 2026. This meeting will be held in person at a Barnet site, the address will be confirmed up on registration.
Please note there will be a limit of 2 members of staff per organisation.
Contracting authority
London Borough of Barnet
- Public Procurement Organisation Number: PQGD-7479-CGVN
2 Bristol Avenue
London
NW9 4EW
United Kingdom
Email: procurement@barnet.gov.uk
Region: UKI71 - Barnet
Organisation type: Public authority - sub-central government