Section one: Contracting authority
one.1) Name and addresses
Trafalgar Housing Association
430a Dumbarton Road, Dalmuir
Clydebank
G81 4DX
Telephone
+44 1419524676
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
https://www.trafalgarha.co.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trafalgar Housing Association Gas Maintenance Contract 2021-2024
Reference number
2021/S 000-004112
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc.
The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £33,390.70
two.2) Description
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
Clydebank
two.2.4) Description of the procurement
The contract is for the all-inclusive maintenance/call out repair of gas heating system, gas servicing, testing and (where required) replacement of heat alarms, smoke alarms and carbon monoxide detectors to properties owned / managed by Trafalgar Housing Association (the Association). The estimated annual value of the contract is approximately 60,000 GBP excluding VAT per annum.
The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Association, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
The Association has 300 tenanted properties under its control and the Association's office premises will be incorporated into the contract. In addition approximately 8 owner-occupied houses will be offered the opportunity of participating in the contract.
The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
TUPE may apply to this contract and further information on this will be provided at ITT stage.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004112
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KINGDOM GAS SERVICES
WESTRIGG HOUSE, WESTPORT, CARSLOGIE ROAD
CUPAR
KY15 4AN
Telephone
+44 1334650452
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £33,390.70
Section six. Complementary information
six.3) Additional information
(SC Ref:658651)
six.4) Procedures for review
six.4.1) Review body
Dumbarton Sheriff Court and Justice of the Peace Court
Sheriff Court House, Church Street
Dumbarton
G82 1QR
Telephone
+44 1389736464
Fax
+44 1389764085
Country
United Kingdom