Section one: Contracting authority
one.1) Name and addresses
The Trustees of the British Museum
Great Russell Street
London
WC1B 3DG
DAMSprocurement@britishmuseum.org
Telephone
+44 2073238000
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
British Museum Digital Asset Management System
Reference number
BM.24.005
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The British Museum is looking to replace its Digital Asset Management System (DAMS). The DAMS is a critical internal system that stores and distributes images across numerous systems and departments. As well as facilitating research and education, it also enables commercial image sales, and provides material for marketing content. Whilst the DAMS is internal facing it also supplies images to public facing systems, notably the Museum’s online collection database, Collections Online. The scope of this procurement includes the following activities: a) Configuration of a new cloud based DAMS operating on a SaaS basis (and associated consulting services), b) Migration of existing assets & metadata from the existing on premises DAMS to the new cloud based DAMS, c) Integration of the new DAMS with other Museum systems, d) Ongoing support for the new DAMS. The estimated total contract value is based on a maximum contract duration of 10 years and assumptions relating to the volume of data that will be stored in the DAMS over that period so should be treated as being indicative only.
two.1.5) Estimated total value
Value excluding VAT: £2,125,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The procurement of a new DAMS will be conducted as an Open Procedure using the Delta eSourcing platform. Elements of the tender documents that will be published contain confidential information relating to security aspects of both our current DAMS and the requirements for the new DAMS. To protect this confidential information we require that potential bidders sign a non disclosure agreement (NDA) before we release the full specification and supporting information to them. The purpose of this Prior Information Notice is to alert potential bidders to this requirement before the publication of the Contract Notice, which is currently anticipated to happen on the 20th of May 2024, to allow NDAs to be completed in advance wherever possible. To request a copy of the NDA template please email DAMSprocurement@britishmuseum.org including the text "BM.24.005 NDA request" in the subject line and include the email address that is associated with your account on the Delta eSourcing system. Potential bidders may still complete the NDA process to gain access to the documentation once the Contract Notice has been published.
two.3) Estimated date of publication of contract notice
20 May 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=858166590
GO Reference: GO-202457-PRO-25971842