Section one: Contracting authority/entity
one.1) Name and addresses
Southampton City Council
Civic Centre Road
SOUTHAMPTON
SO147LY
tendermanagement@southampton.gov.uk
Telephone
+44 2380833000
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highways Services
two.1.2) Main CPV code
- 71311220 - Highways engineering services
two.1.3) Type of contract
Services
two.1.4) Short description
This notice concerns the functions associated with highways related services including the management, maintenance and operation of the city's highway network and structures for which the Council is responsible in its capacity as Highways Authority.
The services to be provided will include:
• Highway-related safety inspections, improvement and routine maintenance
• Highway asset and inventory management functions
• Highway and transport capital projects
• Highway and transport scheme design and delivery
• Winter monitoring and gritting service
• Network (traffic) monitoring, management and maintenance of activity on the highway including events and works
• Third party insurance claims management
• Highway-related customer services
• Highway-related professional services
• Highway incident response and out of hours service
• Management, inspections, maintenance and investment of highways structures (including bridges and associated infrastructure, foot bridges, highways culverts and subways/underpasses)
• Gully cleansing and highway drainage maintenance
• Cleaning, maintenance and installation of non-illuminated traffic signs
• Management and operation of the Street Works permit scheme
• Performance and Business Support
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £60,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34992200 - Road signs
- 45221000 - Construction work for bridges and tunnels, shafts and subways
- 45233000 - Construction, foundation and surface works for highways, roads
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
- 71311200 - Transport systems consultancy services
- 71311210 - Highways consultancy services
- 71327000 - Load-bearing structure design services
- 71631400 - Technical inspection services of engineering structures
- 71631450 - Bridge-inspection services
- 71631480 - Road-inspection services
- 90620000 - Snow-clearing services
- 90640000 - Gully cleaning and emptying services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
This notice concerns the functions associated with highways related services including the management, maintenance and operation of the city's highway network and structures for which the Council is responsible in its capacity as Highways Authority.
The services to be provided will include:
• Highway-related safety inspections, improvement and routine maintenance
• Highway asset and inventory management functions
• Highway and transport capital projects
• Highway and transport scheme design and delivery
• Winter monitoring and gritting service
• Network (traffic) monitoring, management and maintenance of activity on the highway including events and works
• Third party insurance claims management
• Highway-related customer services
• Highway-related professional services
• Highway incident response and out of hours service
• Management, inspections, maintenance and investment of highways structures (including bridges and associated infrastructure, foot bridges, highways culverts and subways/underpasses)
• Gully cleansing and highway drainage maintenance
• Cleaning, maintenance and installation of non-illuminated traffic signs
• Management and operation of the Street Works permit scheme
• Performance and Business Support
The Council intends to enter into a contract with Balfour Beatty Civil Engineering Limited (BBCE) under the SCAPE Civil Engineering Framework Agreement ("the Framework") to deliver the highways and associated services set out within this notice for a maximum period of 5 years. The estimated values referred to in this notice are based on the maximum 5-year contract period. It is intended that the services shall be delivered by Balfour Beatty Living Places Limited (BBLP) through an intercompany agreement or subcontracted arrangement between BBCE and BBLP. The Council is named as a Contracting Authority eligible to use the Framework and the Framework covers the main highways services required by the Council.
Accordingly, the Council considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of Regulation 99(3) of the Public Contract Regulations 2015.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Council intends to enter into a contract with Balfour Beatty Civil Engineering Limited (BBCE) under the SCAPE Civil Engineering Framework ("the Framework") to deliver the highways and associated services set out within this notice for a maximum period of 5 years. The estimated values referred to in this notice are based on the maximum 5-year contract period. It is intended that the services shall be delivered by Balfour Beatty Living Places Limited (BBLP) through an intercompany agreement or subcontracted arrangement between BBCE and BBLP. The Council is named as a Contracting Authority eligible to use the Framework and the Framework covers the main highways services required by the Council.
Accordingly, the Council considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of Regulation 99(3) of the Public Contract Regulations 2015.
In the context of the severe financial constraints the Council is experiencing, it is likely that the Council's spend on highways services during the current to medium term will be significantly less than in previous years, which may affect the ability to secure a competitive commercial arrangement for the longer term. A shorter-term contract will allow time for the Council to stabilise financially and present to the market a more commercially compelling offer.
The Council's current financial situation is also affecting the level of resource which can be allocated to the highways project which increases risk to delivering a procurement process within the required timescales and quality of the resulting contract. This has obvious disadvantages and risks for the Council and potential bidders and has contributed to the identification of the use of the Framework and reduced contract term as appropriate options. It is intended that the market engagement for the subsequent highways contract shall commence in 2027 with a procurement process starting in 2028.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Balfour Beatty Civil Engineering Limited (BBCE)
5 Churchill Place, Canary Wharf
London
E14 5HU
Country
United Kingdom
NUTS code
- UKI - London
Companies House
00395826
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £60,000,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £60,000,000
Proportion: 100 %
Section six. Complementary information
six.3) Additional information
If any person wishes to raise with the Council concerns or comments about the content of this notice then they should do so within 30 calendar days from the day after the date of dispatch of this notice using the contact details set out in Section I.1 above.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom