Section one: Contracting authority
one.1) Name and addresses
Oxford University Hospitals NHS Trust
Chief Executive's Office,Level 3, John Radcliffe Hospital, Headley Way, Headington
Oxford
OX3 9DU
Contact
Vidal Charley
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transportation and related services
Reference number
C104603
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
The single supplier framework will consolidate all the relevant Contracting Authority’s transportation and related service requirements for a single supplier to integrate and manage.
The competition will result in the award of a single supplier framework for use by all Trusts in the ICS area or the ICB itself for these integrated transport services and the first call-off contract under the Framework, which will be awarded by Oxford University Hospitals Foundation Trust and is expected to be valued at £6M per annum for 7 +3 years.
There is an opportunity to bring all transportation and related activities under a single integrated solution which is focussed on optimising the service.
The successful supplier will act as a prime supplier for all transportation and related services. Their role is to simplify and streamline the whole transportation and related functions through a SaaS platform to integrate and manage the relevant Contracting Authority’s operations.
This is a scalable model that could start with Couriers, Staff Transport and Taxis and then be extended to include Non-Emergency Patient Transport in the next phase
two.1.5) Estimated total value
Value excluding VAT: £400,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 34110000 - Passenger cars
- 34121000 - Buses and coaches
- 34980000 - Transport tickets
- 60180000 - Hire of goods-transport vehicles with driver
- 34114122 - Patient-transport vehicles
- 60170000 - Hire of passenger transport vehicles with driver
- 48100000 - Industry specific software package
- 48211000 - Platform interconnectivity software package
- 72600000 - Computer support and consultancy services
- 48219300 - Administration software package
- 50111100 - Vehicle-fleet management services
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 60120000 - Taxi services
- 60160000 - Mail transport by road
- 63100000 - Cargo handling and storage services
- 64121100 - Mail delivery services
- 66114000 - Financial leasing services
- 72600000 - Computer support and consultancy services
- 34110000 - Passenger cars
- 34121000 - Buses and coaches
- 34980000 - Transport tickets
- 72212100 - Industry specific software development services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxford University Hospitals NHS Foundation Trust
Postal address: Unipart House, 1st Floor, Garsington Road, Cowley
Town: Oxford OX4 2PG
NUTS code: UK UNITED KINGDOM
Postal code: OX4 2PG
two.2.4) Description of the procurement
Provision of transportation and related services
The purpose is to procure the services of a single supplier to integrate and manage transportation and related services pursuant to a Competitive Dialogue procedure. The supplier will act as single point of contact for the relevant Contracting Authority.
The supplier will implement and support a transport management software and system for smooth, flexible, transparent transport processes ensuring optimization of all transportation processes in a single central location and consolidate all supply chain partners’ data on one platform for better, faster, data-driven decisions as a ‘prime’ supplier.
The scope of services that is likely to be included under the competitive dialogue process for the appointment of a supplier may include:
• The procurement and management of transport and related services (couriers, taxis, shuttle buses, patient transport, warehousing, removal services and vehicle leasing)
• Transport consultancy services
• IT Transport Services Portal Hosting: System, consulting, software, and support.
Oxford University Hospitals will award the framework agreement and the initial contract. Further Individual contracts may be awarded pursuant to the call-off procedure where Contracting Authorities will contract directly with the supplier; but economies of scale may be sought across the whole Framework.
The list of public sector organisations who will have access to the contract are:
— all National Health Service (NHS) bodies within the BOB ICS
Organisations as detailed at:
https://www.bucksoxonberksw.icb.nhs.uk
https://www.ouh.nhs.uk/
https://www.oxfordhealth.nhs.uk/
https://www.berkshirehealthcare.nhs.uk/
https://www.buckshealthcare.nhs.uk/
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2034
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates: The Trust reserves the right to gradually reduce the number of solutions to be discussed or tenders to be dialogued during the process
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Suppliers must use the project reference C104603 in all correspondence. Suppliers must follow the instructions fully. Suppliers are responsible for their own tender costs. The Authority will not be responsible for any such costs, or any costs if the procurement is abandoned and/or the contract is not awarded. The Framework Agreement duration will be 48 months. The Authority does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately.
The Authority will not accept completed SQs after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Authority reserves the right to award the contract in whole, in part for different lots, or annul the tendering process and not award any contract.
All documents to be priced [where applicable] in sterling and all payments made in sterling.
In relation to Section II.1.9 above - variants will be accepted to the extent permitted in the ITPD (if at all).
The tendering process may be undertaken in part via electronic means.
Any specifications and additional documents will only be issued to the bidders selected at SQ Stage.
Expressions of interest which are submitted without the information requested may not be considered. The Authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Deposits and guarantees may be required as set out in the Invitation to Participate in Dialogue (ITPD) documents. The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The procurement involves the setting up of a framework that might also be used by the identified Contracting Authorities. The first call-off contract is expected to be for a term of 7+3 years.
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-029657
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Suppliers must use the project reference C104603 in all correspondence. Suppliers must follow the instructions fully. Suppliers are responsible for their own tender costs. The Authority will not be responsible for any such costs, or any costs if the procurement is abandoned and/or the contract is not awarded. The Framework Agreement duration will be 48 months. The Authority does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately.
The Authority will not accept completed SQs after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Authority reserves the right to award the contract in whole, in part for different lots, or annul the tendering process and not award any contract.
All documents to be priced [where applicable] in sterling and all payments made in sterling.
In relation to Section II.1.9 above - variants will be accepted to the extent permitted in the ITPD (if at all).
The tendering process may be undertaken in part via electronic means.
Any specifications and additional documents will only be issued to the bidders selected at SQ Stage.
Expressions of interest which are submitted without the information requested may not be considered. The Authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred.
six.4) Procedures for review
six.4.1) Review body
Oxford University Hospitals NHS Trust
Chief Executive's Office,Level 3, John Radcliffe Hospital, Headley Way, Headington
Oxford
OX3 9DU
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and concluding the Framework Agreement Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly in accordance with the Public Contracts Regulations 2015.