Section one: Contracting authority/entity
one.1) Name and addresses
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 2, Keele University Science and Innovation Park,
Keele, Staffordshire
ST5 5NH
Contact
Darren Pearce
Telephone
+44 1782734124
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Companies House
Company number RC000655
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT Notice Intention to award a public services contract for the HyDEX Project for the provision of process-engineering consultancy to carry out a feasibility study with initial design, delivery requirements plan, safety assessment and operational support leading to the full execution phase of the project
Reference number
KU/426/DP/SG/2023
two.1.2) Main CPV code
- 71241000 - Feasibility study, advisory service, analysis
two.1.3) Type of contract
Services
two.1.4) Short description
Intention to award a Public Services contract under Regulation 32 (2) (b) (iii) of the Public Contracts Regulations 2015 for the HyDEX Project for the provision of process-engineering consultancy to carry out a feasibility study with initial design, delivery requirements plan, safety assessment and operational support leading to the full execution phase of the project covering:
Option a: A hydrogen facility consisting of an on-site, 500kW ITM prototype electrolyser and a gas mixing facility to incorporate a vehicle fuelling capability for a range of vehicles, and a heating boiler supplying an adjacent building, and
Option b: A fully integrated vehicle fuelling station incorporating a new electrolyser based on campus and include for a full campus assessment to provide an options appraisal for alternative locations for any packaged fuelling systems for option b.
The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32 (2) (b) (iii).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £303,660
two.2) Description
two.2.2) Additional CPV code(s)
- 24111600 - Hydrogen
- 63712600 - Vehicle refuelling services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
The service will deliver a full feasibility study including regulatory requirements, initial and ongoing safety assessment and compliance strategy, and cost assessment for conversion from grid injection for a previous trial (HyDEPLOY), to a system for pressurising and storing gas supplying a vehicle fuelling facility for hydrogen vehicles on Keele University Campus. This system will be run according to input from the campus-wide Smart Energy Network Demonstrator (SEND) system and will form a demonstrator as part of a prestigious regional hydrogen accelerator project led by Keele University (HyDEX).
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Otto Simon Limited has unique experience with the HyDeploy project undertaken at Keele University, knowledge of the type of equipment used, the interfacing with the University's other systems, and established relationships with university personnel. They also have extensive knowledge and experience of hydrogen related projects delivered at the University. Otto Simon Limited therefore own the proprietary knowledge and experience required to deliver the feasibility study.
Specifically services will include:
• Provision of specialist knowledge, data and design details of the on-site prototype ITM electrolyser, developed during the Keele HyDEPLOY trial.
• A project user requirements assessment for a hydrogen production, storage and vehicle fuelling facility, repurposing the on-site ITM prototype hydrogen production system, and a standard commercially available end-to-end system.
• A project technical requirements review for the construction and build phase including a plan of tie-in points and schedule.
• Assessment of the prototype ITM electrolyser and site facilities to define any modifications needed for safe and compliant repurposing from the initial bespoke design for grid injection, to controlled production and storage for use in vehicles and heat production.
• A site selection assessment, facility delivery plan and delivery of a process flow design and diagrams to inform the overall design, subject to HAZOP review.
• Mass flow calculation to inform application parameters of plant technical and safety requirements for the repurposed facility to fuel on-site vehicles.
• A full survey and specification of required standards and planning applications to be used for the planning, construction and operation.
• Assistance to Keele Estates team to identify and apply for required planning permission, and necessary compliance procedures.
• A site evaluation and review of site safety to include but not limited to: consideration of redundant HyDEPLOY, and new HyDEX demonstrator infrastructure, the need for site segregation zones and reinforcement of current compound, access to services and proximity to connections to services and access for vehicles.
• CAD drawings of the system, site details, and connected services, for use in planning, regulatory processes, and the construction phase.
• A full capital cost estimate with options appraisal for Option a and Option b, with additional option for 350bar installation against a 700bar installation with specification detail for tendering of capital equipment and services.
• Development of a project risk assessment and risk register to be used during planning, construction and operation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 May 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Otto Simon Limited
Churchfield House, 5 The Crescent,
Cheadle, Cheshire
SK8 1PS
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
Company Number 04656787
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £303,660
Section six. Complementary information
six.3) Additional information
This is a VEAT notice to show our intention to award a public services contract using the Negotiated Procedure without prior publication (Regulation 32 (2) (b) (iii)).
A subsequent award notice will be published in due course.
It is the intention of the University pursuant to its obligations under the Public Contracts Regulations 2015, that a contract for services will be awarded to the stated provider on the basis that:
- the University and Otto Simon Limited have both agreed the contract terms, and
- the successful completion of the 10 days Standstill period.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WCA2 2LL
Country
United Kingdom