Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project)
Reference number
40622
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10.12.2015) by 46% of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48800000 - Information systems and servers
- 48000000 - Software package and information systems
- 48451000 - Enterprise resource planning software package
- 48443000 - Accounting software package
- 48514000 - Remote access software package
- 48812000 - Financial information systems
- 72268000 - Software supply services
- 48442000 - Financial systems software package
- 64210000 - Telephone and data transmission services
- 48450000 - Time accounting or human resources software package
- 72253200 - Systems support services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This modification will enable the continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
The systems and services provided via the current contract have been uniquely configured to reflect the varying requirements of the
Education Authority and its associated bodies.
The anticipated modification increase equates to £9,200,000. The original contract value was £20,000,000. The date noted in Section
V.2.1) reflects the date this notice has been submitted to the OJEU. The Education Authority shall observe a period of no less than 10
days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The contract has incurred system functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns. The anticipated modification increase equates to £9,200,000. The overall new modified contract value is £29,200,000.
No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any
expenditure will not be permitted to exceed 50% of the value of the original contract agreement, this will be carefully monitored to ensure
compliance.
Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that
have become necessary and were not included in the initial procurement, where a change of contractor
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing
equipment, services or installations procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in
price does not exceed 50% of the value of the original contract;
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 239-434558
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Fujitsu Services Ltd
22 Baker Street
LONDON
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £20,000,000
Total value of the contract/lot/concession: £9,200,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations
BELFAST
Country
United Kingdom