Section one: Contracting authority
one.1) Name and addresses
TORBAY AND SOUTH DEVON NHS FOUNDATION TRUST
Newton Road
TORQUAY
TQ27AA
Contact
Mark Cochran
Telephone
+44 1803653525
Country
United Kingdom
Region code
UKK42 - Torbay
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.torbayandsouthdevon.nhs.uk/visiting-us/torbay-hospital/
one.4) Type of the contracting authority
Other type
NHS Trust
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Instrument Manager
two.1.2) Main CPV code
- 72267100 - Maintenance of information technology software
two.1.3) Type of contract
Services
two.1.4) Short description
This purchase relates to a new Instrument Management system that acts as a middleware interface into our new Laboratory Information Management System (LIMS) Beaker and it facilitates the interfacing of all of our laboratory instruments eliminating the need to develop bespoke interfaces or procuring individually from each instrument provider.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £172,545.12
two.2) Description
two.2.2) Additional CPV code(s)
- 48517000 - IT software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
Following the decision by TSDFT to implement Epic Beaker as our new LIMS platform we require an Instrument Management interface to integrate all of our laboratory instruments. This purchase consists of the acquisition of the sofware itself and perpetual licensing, it's implementation, training and an ongoing annual fee for the maintenance package.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The software licenses are perpetual and the maintenance package is renewed annually.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
As part of the integration of IT systems across the One Devon footprint (using EPIC Beaker) and in line with our wider strategic aims and to support the rapid implementation of a single Patient Access System across the ICB that Torbay and South Devon NHS Foundation Trust (TSDFT) will be aligning itself with Royal Devon University Hospital (RDUH) existing systems and structures. It is imperative that TSDFT align its pathology pathways with RDUH to facilitate a fully integrated and shared Devon wide system in support of the One Devon Epic initiative to improve the delivery of patient care. Instrument Manager is also an Epic endorsed system used by the vast majority of Epic Beaker customers to interface laboratory instruments and already in place and therefore the decision was made to adopt this approach to enable a rapid deployment across the South of the One Devon footprint.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
TSDFT409
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 April 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PGP UK LTD
Birmingham
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
76-970-9577
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £172,545.12
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom