Section one: Contracting authority
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
SocialCareCPSS@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2023 Aberdeenshire Children's Services Wrap Around Care
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeenshire Council requires a Wrap Around Care Service for Children with additional support needs.
The services to be delivered are:
-Weekend clubs for primary age children.
-Weekend clubs for secondary school age children.
-Holiday playschemes.
-Skills-based workshops.
-Afterschool clubs
-Life skills group.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,417,115
two.2) Description
two.2.1) Title
Wrap Around Care - North
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
North Aberdeenshire
two.2.4) Description of the procurement
Aberdeenshire Council requires the provision of wrap around care services which provide outcome focused activities for school aged children and young people who have additional support needs.
-Weekend clubs for primary age children.
-Weekend clubs for secondary school age children.
-Holiday playschemes.
-Skills-based workshops.
-Afterschool clubs
-Life skills group.
For the purpose of this contract, the North area covers Banff/Buchan, Peterhead and Fraserburgh
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The cost noted above is for the initial three year contract period for all three lots, plus two optional 12 month extensions. The duration of the contract is 3+2
years.
two.2) Description
two.2.1) Title
Wrap Around Care - Central
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Central Aberdeenshire
two.2.4) Description of the procurement
Aberdeenshire Council requires the provision of wrap around care services which provide outcome focused activities for school aged children and young people who have additional support needs.
-Weekend clubs for primary age children.
-Weekend clubs for secondary school age children.
-Holiday playschemes.
-Skills-based workshops.
-Afterschool clubs
-Life skills group.
For the purpose of this contract, Central is considered to include Ellon, Oldmeldrum, Inverurie, Huntly, and Alford and will also be accessible to children and young people in the area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The cost noted above is for the initial three year contract period for all three lots, plus two optional 12 month extensions. The duration of the contract is 3+2
two.2) Description
two.2.1) Title
Wrap Around Care - South
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
South Aberdeenshire
two.2.4) Description of the procurement
Aberdeenshire Council requires the provision of wrap around care services which provide outcome focused activities for school aged children and young people who have additional support needs.
-Weekend clubs for primary age children.
-Weekend clubs for secondary school age children.
-Holiday playschemes.
-Skills-based workshops.
-Afterschool clubs
-Life skills group.
For the purpose of this contract, South is considered to include Portlethen, Stonehaven, Laurencekirk, Banchory, Aboyne and will also be accessible to children and young people in the area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The cost noted above is for the initial three year contract period for all three lots, plus two optional 12 month extensions. The duration of the contract is 3+2
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
Open Procedure.
The contract will be awarded using MEAT. Quality to Price ratio is 80:20
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-012341
Section five. Award of contract
Lot No
1
Title
Wrap Around Care - North
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
Flexible Childcare Services Scotland
2 York Place
Edinburgh
EH1 3EP
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,681,562.29
Section five. Award of contract
Lot No
2
Title
Wrap Around Care - Central
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
Flexible Childcare Services Scotland
2 York Place
Edinburgh
EH1 3EP
Telephone
+44 000000
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,220,251.77
Section five. Award of contract
Lot No
3
Title
Wrap Around Care - South
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
Flexible Childcare Services Scotland
2 York Place
Edinburgh
EH1 3EP
Telephone
+44 000000
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £515,300.94
Section six. Complementary information
six.3) Additional information
1.The Council shall obtain a Creditsafe credit check and will score bidders accordingly:
71 - 100 Very Low Risk – Accept
51 - 70 Low Risk - Accept
30 - 50 Moderate Risk – subject to further discussion internally with the option to reject.
21-29 High Risk – subject to further discussion internally with the option to reject.
1-20 Very High Risk – Reject.
*The following applies if no credit check can be undertaken:
2. Please state current turnover (if contract value is over 50% of reported turnover, further discussion will be had internally with the option to reject).
3. If you are under no obligation to publish accounts on Companies House and/or do not have a comprehensive credit rating then provide audited financial accounts for the previous two years. Both quick and current ratios should be a minimum of 1:1.5 for the two successive years. Bidders whose ratios do not meet the minimum criteria will be rejected. Bidders who can provide audited accounts but chose not to do so shall be rejected.
4. Bidders who have been trading for less than one year and cannot provide audited accounts must submit the cash flow for the current year and a letter from the bank outlining the current cash and credit position for the current year and subsequent year. This will be subject to internal discussion with the option to reject.
5. If bidder still does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their submission is supported by a parent company guarantee.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance = GBP10m
Public Liability Insurance = GBP5m
(SC Ref:763829)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom