Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.northlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Stairwell Cleaning (Close Cleaning) Services 2024 - 2027
Reference number
NLC-CPT-22-178
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to appoint a single contractor to provide a cyclical stairwell (close) cleaning service across a portfolio of around 700 public sector owned buildings located across all areas of North Lanarkshire. The programme involves the cleaning of communal areas within flatted or maisonette blocks across North Lanarkshire, the Blocks are up to 5 floors in height and are multi tenure, but the majority of residents are council tenants.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The stairwell cleaning service, or close cleaning as it is known locally, involves cyclic cleaning of the communal areas of over 700 public sector flatted or maisonette properties, up to 5 floors in height. These properties are located across North Lanarkshire in all of the main towns. While a percentage of the blocks are multi-tenure the majority of residents are council tenants. The cyclical cleaning programme will include fortnightly general cleans, as well as more in depth monthly and quarterly cleans. In many areas a more extensive deep clean treatments will be required and on occasions ad-hoc specialist cleans will be required to include the removal of bodily fluids from communal close areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 1 x 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full details of the objective rules and criteria for participation are contained within the ITT document. Please refer to I.3 Communication within this Notice.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
Minimum level(s) of standards possibly required
Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
Minimum level(s) of standards possibly required
Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Further information is contained within the tender document suite and can be downloaded from the additional documentation area within the PCS-T portal.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
TENDERERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this Framework belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland.
The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24100. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders should refer to the requirements stated within PCS-Tender.
(SC Ref:731234)
six.4) Procedures for review
six.4.1) Review body
Scottish Courts
Edinburgh
Country
United Kingdom