Section one: Contracting authority
one.1) Name and addresses
East Midlands Housing Group
Memorial House, Whitwick Business Park, Stenson Road
Coalville, Leicestershire
LE67 4JP
Contact
Procurement Team
Telephone
+44 1530276000
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
Buyer's address
https://in-tendorganiser.co.uk/emh
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/emh/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/emh/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Office cleaning services
Reference number
EMH1
two.1.2) Main CPV code
- 90919200 - Office cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
EMH requires cleaning services in office buildings. The existing contract expires on 31 August 2024. The offices that require cleaning are:► Memorial House, Whitwick Business Park, Stenson Road, Coalville, Leicestershire LE67 4JP. This is group head office, a three storey site used for agile working, with bookable hot desks, meeting rooms and conference facilities. This site presently also has an extended lunch time cleaning service between the hours of 12:00 and 14:00.► Longfield House, Hallam Fields Road, Ilkeston, Derbyshire DE7 4DE. This is a two storey site with a combination of agile working spaces and offices.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
EMH requires cleaning services in office buildings. The existing contract expires on 31 August 2024. There are currently two offices that require daily cleaning.
two.2.5) Award criteria
Quality criterion - Name: Quality criteria (as stated within invitation to tender documents) / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
Extension periods of up to three twelve month periods as described within the invitation to tender.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Six plus any tied scores, as stated within the tender documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see invitation to tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 June 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 June 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Leicester County Court
90 Wellington St,
Leicester
LE1 6HG
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
N/A