Section one: Contracting entity
one.1) Name and addresses
ScotRail Trains Limited
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
Contact
Willie MacMillan
willie.macmillan@scotrail.co.uk
Telephone
+44 3448110141
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PQQ for Air Reservoir overhaul
Reference number
SR-255
two.1.2) Main CPV code
- 50220000 - Repair, maintenance and associated services related to railways and other equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This is a pre-qualification activity in advance of a formal tender process.
ScotRail Trains Limited are looking to tender for the provision of an Air Reservoir (various) overhaul service using Scotrail-provided materials.
An air reservoir is defined as a vessel (other than a pipe coil or ancillary fitting and part of the compressor) for containing compressed air. The group definition is based on the Reservoirs function, material and vehicle classification. ScotRail Trains Limited reserve the right to add or remove the numbers of overhauls per class of train, as the business requires.
two.1.5) Estimated total value
Value excluding VAT: £475,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50220000 - Repair, maintenance and associated services related to railways and other equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Edinburgh, Glasgow or Inverness
two.2.4) Description of the procurement
This is a pre-qualification activity in advance of a formal tender process.
ScotRail Trains Limited are looking to tender for the provision of an Air Reservoir (various) overhaul service using Scotrail-provided materials.
An air reservoir is defined as a vessel (other than a pipe coil or ancillary fitting and part of the compressor) for containing compressed air. The group definition is based on the Reservoirs function, material and vehicle classification. ScotRail Trains Limited reserve the right to add or remove the numbers of overhauls per class of train, as the business requires.
The services must be in accordance with WOSS 310/8 Version 4: Repair Procedure – Dismantling, Cleaning, Examination and Repair, Reassembly and Pain ting, and Test Specification for train classes 153, 156, 158, & HSTs.
As part of this service, SRTL requires the supplier to deliver a robust identification labelling system to asset manage each tank to identify the kit and record the overhaul completion date and associated data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a pre-qualification activity in advance of a formal tender process.
To participate, suppliers should access and complete the the pre Qualification
Questionnaire published on our e-sourcing portal (wax Digital) at
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-080078
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 March 2026
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 April 2026
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Wax Digital should be used for the completion of any submissions. The full scope of the
requirements is contained within the published project on our Wax Digital e-sourcing
tool which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx
(SC Ref:823762)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom