Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3, Maises Way
Alfreton
DE55 2DS
Contact
Amy Wheatley
Telephone
+44 1246395610
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
07762614
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Reference number
EEM0005
two.1.2) Main CPV code
- 45451000 - Decoration work
two.1.3) Type of contract
Works
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector.
Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.
EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to over 300 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.
EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership.
This Framework will be available to all members from other consortia but managed by the EEM Team.
EEM are awarding a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors.
The Framework is split into the following workstream Lots:
• Lot 1 - Delivery and Counter Collection
• Lot 2 - Cyclical Interior and Exterior Decoration
• Lot 3 - Tenant Options Voucher Scheme
Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:
• Removing all blistered or defective coatings
• Rubbing down & Washing down
• Priming surfaces of various material types
• Applying multiple coats of different types of paint
• Removing and replacing glazing putty
• Sealing & Caulking
• Applying Varnish systems
• Washing down with liquid soaps & Fungicidal washes
• Making Good open holes and defects
Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £40,000,000
two.2) Description
two.2.1) Title
Delivery & Counter Collection
Lot No
1
two.2.2) Additional CPV code(s)
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
two.2.5) Award criteria
Quality criterion - Name: Quality Assessment / Weighting: 40
Cost criterion - Name: Pricing / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Contracts may extend for up to five years beyond the life of the Framework
two.2) Description
two.2.1) Title
Cyclical Interior & Exterior Decoration
Lot No
2
two.2.2) Additional CPV code(s)
- 39191100 - Wallpaper
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442120 - Painting and protective-coating work of structures
- 45442121 - Painting work of structures
- 45442180 - Repainting work
- 45442190 - Paint-stripping work
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
This Lot has been subdivided into two Geographical regions.
Sublot 1 - Midlands
Sublot 2 - National
The defined geographical regions stated above for Lot 2 represent the needs of our core membership. For clarity the definition for each sub-lot type is provided below:
- Sub Lot 1 (Midlands) - this Sub-Lot covers the specific regions (and Counties) stated and will be used as and when Members have a requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands.
- Sub Lot 2 (National Coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions, i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot 1 (Midlands) i.e. a new Member based in South Yorkshire.
two.2.4) Description of the procurement
Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:
• Removing all blistered or defective coatings
• Rubbing down & Washing down
• Priming surfaces of various material types
• Applying multiple coats of different types of paint
• Removing and replacing glazing putty
• Sealing & Caulking
• Applying Varnish systems
• Washing down with liquid soaps & Fungicidal washes
• Making Good open holes and defects
two.2.5) Award criteria
Quality criterion - Name: Quality Assessment / Weighting: 40
Cost criterion - Name: External Decoration / Weighting: 25
Cost criterion - Name: Internal Decoration / Weighting: 25
Cost criterion - Name: Scenario / Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
This Framework may extend for a duration of up to five years beyond expiry of the four year term
two.2) Description
two.2.1) Title
Tenant Options Voucher Scheme
Lot No
3
two.2.2) Additional CPV code(s)
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
This Lot is being offered on a National basis.
two.2.4) Description of the procurement
Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.
two.2.5) Award criteria
Quality criterion - Name: Tender Assessment Questions / Weighting: 100
Cost criterion - Name: Pricing was not evaluated as part of Lot 3. The criteria was 100% quality. / Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
This Framework may extend for a duration of up to five years beyond the expiry of the four year term of the Framework.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-004257
Section five. Award of contract
Contract No
EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Lot No
Lot 1
Title
Delivery and Counter Collection (National)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 May 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Crown Paints Ltd
Batley
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
436135
The contractor is an SME
No
five.2.3) Name and address of the contractor
PPG Architectural Coatings UK Ltd
Birstall
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00436135
The contractor is an SME
No
five.2.3) Name and address of the contractor
Brewers Decorators Centres
Eastbourne
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00203852
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £7,100 / Highest offer: £8,300 taken into consideration
Section five. Award of contract
Contract No
EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Lot No
Lot 2
Title
Cyclical Interior & Exterior Decoration (Midlands)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 May 2023
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bell Decorating Group Ltd
Airdrie
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
SC114142
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hankinson Whittle Programmed Limited
Birkenhead
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
11415123
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Alfred Bagnall & Sons (East Midlands) Ltd
Shipley
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01042314
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ian Williams Limited
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00879464
The contractor is an SME
No
five.2.3) Name and address of the contractor
Novus Property Solutions
Stoke-On-Trent
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
2403551
The contractor is an SME
No
five.2.3) Name and address of the contractor
Dodd Group (Midlands) Limited
Telford
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01179878
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £25,650 / Highest offer: £70,820 taken into consideration
Section five. Award of contract
Contract No
EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Lot No
Lot 2
Title
Sublot 2 - Cyclical Interior & Exterior Decoration (National)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bell Decorating Group Ltd
Airdrie
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
SC114142
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hankinson Whittle Programmed Limited
Birkenhead
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
11415123
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ian Williams Limited
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00879464
The contractor is an SME
No
five.2.3) Name and address of the contractor
Alfred Bagnall & Sons (East Midlands) Ltd
Shipley
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01042314
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £25,802 / Highest offer: £46,500 taken into consideration
Section five. Award of contract
Contract No
EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Lot No
Lot 3
Title
Tenant Options Vouchers (National)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Wonde Ltd
Suffolk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
08645640
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Brewers Decorators Centres
Eastbourne
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00203852
The contractor is an SME
No
five.2.3) Name and address of the contractor
Crown Paints Ltd
Darwen
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
6624576
The contractor is an SME
No
five.2.3) Name and address of the contractor
PPG Architectural Coatings UK Ltd
Birstall
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00436135
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £0.01
Section six. Complementary information
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years
beyond expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .
This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The
following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users:
1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk .
2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England
and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation.
Further details regarding the authorised users of this framework can be found within the tender documents.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Royal Court of Justice
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Whitehall
London
SW1A 2AS
Country
United Kingdom