Scope
Reference
BVP1
Description
Ellesmere Town Council is looking to install a wheeled sports pump track on their Berwyn View recreation ground. A location plan is enclosed with this opportunity which is marked with the wording "Pump Track Location Plan".
Prospective suppliers are invited to submit one or more designs for a pump track to be delivered within the specified budget which should specify the following:
• Design and build of a BMX/MTB/Skate Asphalt surfaced pump track of approximately 240m with a riding width of 1.5m. The track is to be located at Berwyn View Recreation Ground which is a public space where an approximate area of 3,821.55m² will be available for delivery of the project.
• The track shall cater for all abilities, whilst challenging experienced riders and being safe for beginners as well as use for scooters and skateboards.
• The track shall feature jumps, banked turns and pump track features.
• Track base will be made up of existing soil onsite, then capped with a geotextile membrane and imported crushed aggregates (20mm scalping/ 40mm MOT type1) or similar and compacted to a minimum depth of 152.4mm.
• French drains leading to soakaways complete with poly storm crates shall be installed in wet areas where required.
• The track riding width shall be 1.5m for its entirety of the track.
• The finished track surface will be covered with a compacted specialist pump-track specific asphalt wearing course.
• Once the track is completed the immediate surrounding area shall be landscaped and finished ensuring a safe and debris free fall zone.
• All areas that have been affected within the construction process, will be reinstated and either grass seeded or turfed. If possible, please provide costings for both.
• Completed ROSPA certification upon completion.
Any submission and quotes for works shall include:
• Compliance with the Construction (Design and Management) Regulations 2015 (CDM 2015)
• Health and safety provisions, including Risk Assessment Method Statement (RAMS) documentation.
• Tree protection measures to protect the tree root areas, e.g. arboricultural advice, provision of physical barriers.
• Project management.
• Evidence of third party/public liability insurance with a sum insured of at least £10m.
• Employer liability insurance if applicable.
• All labour costs and oncosts, including overnight accommodation, welfare provisions etc.
• Site security including overnight.
• All preparatory works to the site.
• Groundworks.
• All materials.
• Installation of the facility as defined above.
• Any reinstatement works.
Drainage / Ground Conditions
It will be the appointed supplier's responsibility to satisfy themselves that the ground is suitable for installation and drainage
Standards
All equipment must be built and installed to the following standards:
BS EN 14974
BS EN 474-1:2006+A6:2019
BS 3998:2010
Budget
The budget for the delivery of the pump track is £60,000 excluding VAT.
Construction Period
The construction works should start on or as soon as possible after the award of a contract. All associated works including reinstatement of any damaged ground are to be completed within four months of awarding the contract, subject to adequate working conditions/exceptionally inclement weather delays (please refer to note c in the Notes to Tenderers above).
Total value (estimated)
- £60,000 excluding VAT
- £720,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 19 May 2025 to 14 July 2025
- 1 month, 27 days
Options
The right to additional purchases while the contract is valid.
Signage and maintenance costs.
Main procurement category
Works
CPV classifications
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
- 51000000 - Installation services (except software)
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
6 May 2025, 11:59pm
Submission address and any special instructions
Town Clerk: jo.butterworth@ellesmere-tc.gov.uk, clearly marking that it is a tender submission for the Berwyn View Pump track Tender Submission, so that it is not accessed until the due date.
Documents can also be found on our website at www.ellesmere-tc.gov.uk/
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The full and final cost over the full term of the contract, taking into account affordability and the commercial stability of a reasonable return for the supplier. Please submit evidence of: • Your... |
Price | 50% |
| Quality | The supplier's ability to perform the contract to the highest standards. Please submit • evidence of your knowledge in and experience of carrying out similar contracts or other relevant evidence... |
Quality | 25% |
| Timeframe | The supplier is required to complete all works within a fixed term, a proposal for which should be made by the applicant on the tender form. |
Quality | 10% |
| Compliance | Evidence of the contractor's compliance with all Health & Safety, employment laws and regulations and safeguarding procedures, e.g. by submitting a relevant policy(ies). |
Quality | 10% |
| Environmental Issues | Evidence of the contractor's approach to environmental issues and how you will manage the disposal of waste, e.g. by submitting a relevant policy/ies. |
Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
Pump-Track-Tender-Document.pdf
Pump Track Location Plan (1).pdf
Contracting authority
Ellesmere Town Council
- Public Procurement Organisation Number: PYCJ-7526-MTJT
1-3 Willow Street
Ellesmere
SY12 0AL
United Kingdom
Contact name: Jo Butterworth
Telephone: 01691 622689
Email: jo.butterworth@ellesmere-tc.gov.uk
Website: https://ellesmere-tc.gov.uk/
Region: UKG22 - Shropshire CC
Organisation type: Public authority - sub-central government