Section one: Contracting authority/entity
one.1) Name and addresses
Intellectual Property Office
Concept House, Cardiff Road
Newport
NP10 8QQ
Contact
Category Manager
corporate-commercial@ipo.gov.uk
Telephone
+44 3003002000
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
https://www.gov.uk/government/organisations/intellectual-property-office
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Intellectual Property
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCTV Upgrade Works
two.1.2) Main CPV code
- 32235000 - Closed-circuit surveillance system
two.1.3) Type of contract
Supplies
two.1.4) Short description
Intention to award a Public Works contract under Regulation 32(2) (b) (iii) of the Public
Contract Regulations 2015 for the enhancement of the current CCTV system. The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32 (2) (b) (iii)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £236,325.43
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Concept House Cardiff Road, Newport NP10 8QQ
two.2.4) Description of the procurement
Following a detailed independent report of the CCTV system that covers the complete site, the findings have highlighted the need for investment in areas of the current system. On the whole the infrastructure is of a good standard, but needs upgrading and enhancing in certain areas to minimise security risks. The kit without investment will deteriorate to a poor operational standard if nothing is done and the site would be unable to operate without a fully operational CCTV system.
The system is a closed-circuit system where only the incumbent supplier can operate on, this is a requirement for security reasons and the level of security encryption that is required. The system is bespoke to the site and is encrypted with exclusive software for use solely on our site.
The IPO aligns with the BEIS "Minimum Physical Security Standard for buildings assessed to have a low risk categorisation". "Risk Categorisation" refers to the building risk category (Low, Medium or High) as detailed in the HMG Security policy framework "Protecting government assets". This Framework describes the expectations of how HMG organisations and third parties handling HMG information and other assets will apply protective security to ensure HMG can function effectively, efficiently, and securely. "Shall" means that there is an obligation to have the measure in place." There must be a clear process in place to manage any risks and reasons for not complying or alternative measures recorded."
The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32(2)(b)(iii) for the award of a public contract for supplies/services.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32(2)(b)(iii) for the award of a public contract for supplies/services.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 May 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Total Security Protection Ltd
Watford
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £236,325.43
Total value of the contract/lot/concession: £236,325.43
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Intellectual Property Office
Concept House, Cardiff Road
Newport
NP10 8QQ
Country
United Kingdom