Section one: Contracting authority
one.1) Name and addresses
Leeds and York Partnership NHS Foundation Trust, trading as North of England NHS Commercial Procurement Collaborative ("NOE CPC"), for itself and acting as agent for the Participating Organisations
SAVILE STREET EAST
SHEFFIELD
S4 7UQ
Contact
Alison Petrie
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Trees Lane
Hemel Hempstead
HP2 7AH
Contact
Ranjana Kapur
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
The Framework Agreement will be awarded jointly.
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tech Devices - Link 4
Reference number
Project Ref: SBS10514/NOE0633.Atamis Ref: C261878
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) and North of England Commercial Procurement Collaborative (NOE CPC) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS and NOE CPC authorises to use the resulting Framework. NHS SBS and NOE CPC are working in collaboration with each other and intend to put in place a replacement Framework Agreement for the provision of Tech Devices - Link 4 and related Goods and Services to be used by Approved Organisations.
The resulting framework will replace the existing IT Hardware and Services framework (Link3) / Digital Workplace: Hardware (Link3)
Approved Organisation list can be found on:
NHS SBS - https://www.sbs.nhs.uk/supplier-information/framework-agreements/
NOE CPC - https://www.noecpc.nhs.uk
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
NHS SBS and NOE CPC are consulting on the proposed tender for the provision of IT Hardware and associated services to support the procurement requirements of the NHS and wider public sector organisations.
To help define and develop our procurement strategy and help in the development of our service specification to meet the needs of our customers, NHS SBS and NOE CPC are engaging with potential providers prior to the release of any official tender documents in Contracts Finder and Find a Tender service portal.
The aim of this PIN and Request for Information (RFI) questionnaire is to notify the market of our future plans, to gauge interest in this opportunity and obtain feedback from providers of IT Hardware and Associated Services, including but not limited to Desktops, Laptops, Tablets, Mobile Phones, Printers, Scanners, Specialist Healthcare related IT products and Refurbished / Remanufactured Devices. The proposed Lots are as follows:
Lot 1 - Tech Devices, Peripherals and Associated Services
Lot 2 - Specialist Healthcare Related IT Hardware
Lot 3 - Printing & Scanning Devices
Lot 4 - Refurbished / Remanufactured Devices
The framework agreement will be open to NHS bodies as well as the wider public sector.
Please note that this a Prior Information Notice, and therefore NHS SBS and NOE CPC reserve the right to amend or alter the scope and lot structure according to further market research. NHS SBS and NOE CPC also reserve the right to not publish a corresponding contract notice should the procurement not proceed further.
NHS SBS and NOE CPC have asked suppliers to complete a short Questionnaire as part of our research into this marketplace. Please note however that suppliers are not mandated to complete this questionnaire in order to bid for or obtain a place on the framework.
Suppliers can download the questionnaire via Atamis. The completed responses must be returned via Atamis by no later than 12:00 noon, Monday 3rd June 2024.
The value provided in Section II 1.5) is an estimate. We cannot guarantee to successful suppliers any business through this Framework Agreement. Spend and volumes may vary throughout the life of the Framework Agreement from the anticipated levels given in this notice.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Tech Devices, Peripherals and Associated Services
Lot No
1
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 30231000 - Computer screens and consoles
- 30232000 - Peripheral equipment
- 30236000 - Miscellaneous computer equipment
- 30237000 - Parts, accessories and supplies for computers
- 32250000 - Mobile telephones
- 32323000 - Video monitors
- 32351200 - Screens
- 39134000 - Computer furniture
- 48624000 - Personal computer (PC) operating system software package
- 50324000 - Support services of personal computers
- 51611100 - Hardware installation services
- 51612000 - Installation services of information-processing equipment
- 72510000 - Computer-related management services
- 72610000 - Computer support services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot is for the supply of products and services including but not limited to:
• Desktop computers (including small form factors, micros, all in ones, thin/zero client devices) and peripherals (including monitors). Includes warranty and lease options, deployment services, as well as green/sustainable options.
• Laptops/ Notebook devices, rugged devices, two in ones, thin and lightweight clients and peripherals. Includes warranty and lease options, deployment services, and green/sustainable options.
• Mobile devices including but not limited to Tablets, mobile phones, Slate devices (wraparound, detachable, phablets), wearables and peripherals. Includes warranty and lease options, deployment services, as well as green/sustainable options.
• Any associated services such as recycling and secure disposal services.
two.2.14) Additional information
Please see further information regarding this market engagement exercise in section VI.2 of this PIN Notice.
Please see description in the main contract objective on the Request for Information (RFI).
Please see the link at section II.1.4) above for instructions on how to participate and submit responses via the Atamis RFI.
two.2) Description
two.2.1) Title
Specialist Healthcare Related IT Hardware
Lot No
2
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 30231300 - Display screens
- 30231320 - Touch screen monitors
- 30232000 - Peripheral equipment
- 30236000 - Miscellaneous computer equipment
- 30237200 - Computer accessories
- 30237300 - Computer supplies
- 32323100 - Colour video monitors
- 32351200 - Screens
- 33111200 - X-ray workstations
- 33111600 - Radiography devices
- 33197000 - Medical computer equipment
- 39134000 - Computer furniture
- 48624000 - Personal computer (PC) operating system software package
- 51611100 - Hardware installation services
- 51612000 - Installation services of information-processing equipment
- 72510000 - Computer-related management services
- 72610000 - Computer support services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Products available include (but not limited to) Mobile Carts including PCs, body worn equipment, Extended Reality (XR) equipment including AR, MR and VR, Infection control products, Mobile Clinical Assistant Devices, for use in point of care and mobile environments plus peripherals. LCD and HD monitors, large format, multi display mode Monitors and Displays suitable for end user applications including but not limited to PACS, endoscopy, mammography plus peripherals including wall mounts. Includes warranty and lease options, deployment services, as well as green/sustainable options as well as any associated services such as recycling and secure disposal services.
two.2.14) Additional information
Please see further information regarding this market engagement exercise in section VI.2 of this PIN Notice.
Please see description in the main contract objective on the Request for Information (RFI).
Please see the link at section II.1.4) above for instructions on how to participate and submit responses via the Atamis RFI.
two.2) Description
two.2.1) Title
Printing and Scanning Devices
Lot No
3
two.2.2) Additional CPV code(s)
- 30216100 - Optical readers
- 30216110 - Scanners for computer use
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 33197000 - Medical computer equipment
- 39134000 - Computer furniture
- 48624000 - Personal computer (PC) operating system software package
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 51611100 - Hardware installation services
- 51612000 - Installation services of information-processing equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot includes standalone Print and Scanning technology to enable tracking and traceability within corporate, healthcare and retail environments. Products include but is not limited to office and medical prescription printers, 3D printers, label printers, other medical printers, asset scanners, barcode scanners, to include barcode verification/identification and peripherals. Includes warranty and lease options, deployment services, and green/sustainable options as well as any associated services such as recycling and secure disposal services.
two.2.14) Additional information
Please see further information regarding this market engagement exercise in section VI.2 of this PIN Notice.
Please see description in the main contract objective on the Request for Information (RFI).
Please see the link at section II.1.4) above for instructions on how to participate and submit responses via the Atamis RFI.
two.2) Description
two.2.1) Title
Refurbished / Remanufactured Devices
Lot No
4
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 30231000 - Computer screens and consoles
- 30232000 - Peripheral equipment
- 30236000 - Miscellaneous computer equipment
- 30237000 - Parts, accessories and supplies for computers
- 32250000 - Mobile telephones
- 32323000 - Video monitors
- 32351200 - Screens
- 39134000 - Computer furniture
- 48624000 - Personal computer (PC) operating system software package
- 50324000 - Support services of personal computers
- 51611100 - Hardware installation services
- 51612000 - Installation services of information-processing equipment
- 72510000 - Computer-related management services
- 72610000 - Computer support services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot includes but not limited to refurbished and/ or remanufactured devices such as desktop computers, laptops, notebooks, mobile devices, printers, scanners including recycling and secure disposal services.
two.2.14) Additional information
Please see further information regarding this market engagement exercise in section VI.2 of this PIN Notice.
Please see description in the main contract objective on the Request for Information (RFI).
Please see the link at section II.1.4) above for instructions on how to participate and submit responses via the Atamis RFI.
two.3) Estimated date of publication of contract notice
21 August 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the IT Hardware and associated services marketplace.
If you wish to participate, please complete and return the RFI (Request for Information) that can be accessed at https://atamis-1928.my.site.com/s/Welcome
Atamis project reference:
C261878 Tech Devices - LINK4
Please submit your return via the Atamis e-tendering portal. NHS SBS and NOE CPC reserve the right to withdraw this notice at any time. NHS SBS and NOE CPC are not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS and NOE CPC reserve the right to defer from any Procurement entirely.
NHS SBS and NOE CPC will use an eSourcing system for any procurement activity taken subsequent to this PIN and reserves the right to use an electronic auction. The eSourcing system we will use is Atamis.
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a Framework Agreement if invited to do so.
The date in II.3) is the estimated date of publication, please monitor Find a Tender Service https://www.find-tender.service.gov.uk/Search for the publication of the relevant high value contract notice.
The value in II.1.5 is an indicative value over the duration of the framework, 24 months with the options to extend for period(s) up to 24 months.