Section one: Contracting authority
one.1) Name and addresses
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Contact
Procurement Team
Telephone
+44 1743252992
Country
United Kingdom
Region code
UKG22 - Shropshire CC
Internet address(es)
Main address
one.1) Name and addresses
Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom
Region code
UKG22 - Shropshire CC
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.deltarcing.com/tenders/UK-title/29QSQ26Z2X-esou
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.deltarcing.com/tenders/UK-title/29QSQ26Z2X-esou
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment
Reference number
RMCS 039
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028
two.1.5) Estimated total value
Value excluding VAT: £429,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG22 - Shropshire CC
Main site or place of performance
Shropshire CC
two.2.4) Description of the procurement
This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028.
Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Staffordshire, North Wales and the West Midlands in line with the requirements of the Council and the specifications included in the tender.
The contract will be split into two categories (catering sites and cleaning sites). The reason for this categorisation is a differentiation in the products required and the invoicing methodology.
Category 1: Provision of cleaning materials and equipment for school and other Council sites.
•The cleaning department of Shire Services currently provides cleaning services to 98 premises across Shropshire and the West Midlands. These include primary and secondary schools as well as other Council sites such as libraries, Youth Centres and Council offices.
Category 2: Provision of cleaning materials and equipment for school kitchens.
•The catering department of Shire Services provides catering services to schools across Shropshire, Herefordshire, Worcestershire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 103 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals.
The Council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary.
Further sites may be added and others removed during the duration of this contract dependant on operational requirements
The council are looking for one supplier able to supply both categories
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £429,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
This contract can be extended by a further period of 2 years from 1st August 2026
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See tender documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
See tender documents
Minimum level(s) of standards possibly required
See tender documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
See tender documents
Minimum level(s) of standards possibly required
See tender documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
20 June 2023
Local time
12:00pm
Changed to:
Date
23 June 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 June 2023
Local time
12:00pm
Place
Shirehall, Shrewsbury
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Cleaning-products./29QSQ26Z2X" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Cleaning-products./29QSQ26Z2X
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/29QSQ26Z2X" target="_blank">https://www.delta-esourcing.com/respond/29QSQ26Z2X
GO Reference: GO-2023518-PRO-22996173
six.4) Procedures for review
six.4.1) Review body
Shropshire Council
Shirehall
Shrewsbury
SY2 6ND
Telephone
+44 1743252992
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Country
United Kingdom