Scope
Description
Powys County Council "the Council" on behalf of Mid and West Wales region (Powys, Ceredigion, Carmarthenshire and Pembrokeshire) is seeking a Service Provider(s) to provide independent professional advocacy services for children and young people for whom there is a statutory entitlement, via 4 Lots: Lot 1 - Independent Professional Advocacy Lot 2 - Independent Visiting Service Lot 3 - Complaints in relation to the NHS Service Lot 4 - Regional/Local Safeguarding Boards Lots 1 & 2 are to be delivered together. The contract is being let under the Light Touch Regime in accordance with Section 15 of the Procurement Act 2023. This procurement is being conducted under the provisions of Section 9 of the Procurement Act 2023 and governed by the Procurement (Wales) Regulations 2024, which govern light touch contracts for specified services.
Total value (estimated)
- £1,474,348 excluding VAT
- £1,474,348 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
Lots 1 and 2 are to be delivered together
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Independent Professional Advocacy
Description
description: Lot 1 – Independent Professional Advocacy
Lot value (estimated)
- £1,365,416 excluding VAT
- £1,365,416 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
option to extend for up to a further 1 year,
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Independent Visiting Service
Description
description: Lot 2 – Independent Visiting Service
Lot value (estimated)
- £40,000 excluding VAT
- £40,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
option to extend for up to a further 1 year,
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Description
Description: Lot 3 – Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot value (estimated)
- £48,356 excluding VAT
- £48,356 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for up to a further 1 year
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
Description
description: Lot 4 – Local Safeguarding Board (Ceredigion County Council).
Lot value (estimated)
- £20,576 excluding VAT
- £20,576 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for up to a further 1 year
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 - Independent Professional Advocacy
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 February 2026, 5:00pm
Tender submission deadline
6 March 2026, 12:00pm
Submission address and any special instructions
https://etenderwales.ukp.app.jaggaer.com
ITT_122071 Open ITT Reference
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 October 2028
Award criteria
Lot 1. Lot 1 - Independent Professional Advocacy
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Lot 1 - Independent Professional Advocacy |
Quality | 70.00% |
| Price | Lot 1 - Independent Professional Advocacy |
Price | 30.00% |
Lot 2. Lot 2 - Independent Visiting Service
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Lot 2 - Independent Visiting Service |
Quality | 70.00% |
| Price | Lot 2 - Independent Visiting Service |
Price | 30.00% |
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Lot 3 - Complaints in relation to the NHS Service |
Quality | 70.00% |
| Price | Lot 3 - Complaints in relation to the NHS Service |
Price | 30.00% |
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Lot 4 – Local Safeguarding Board (Ceredigion County Council). |
Quality | 70.00% |
| Price | Lot 4 – Local Safeguarding Board (Ceredigion County Council). |
Price | 30.00% |
Other information
Payment terms
As per tender documentation
Description of risks to contract performance
As per tender documentation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
Powys County Council
- Public Procurement Organisation Number: PQBT-5413-HMDT
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Region: UKL24 - Powys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales