- Scope of the procurement
- Lot 1A – Supply of Electrical Materials
- Lot 1B - Supply of Electrical Materials
- Lot 1C - Supply of Electrical Materials
- Lot 2A - Supply of Building Materials
- Lot 2B - Supply of Building Materials
- Lot 3A - Supply of Ironmongery
- Lot 3B - Supply of Ironmongery
- Lot 3C - Supply of Ironmongery
- Lot 4A - Supply of Plumbing Materials
- Lot 4B - Supply of Plumbing Materials
- Lot 4C - Supply of Plumbing Materials
- Lot 5A - Supply of Heating Installation and Maintenance Materials
- Lot 5B - Supply of Heating Installation and Maintenance Materials
- Lot 5C - Supply of Heating Installation and Maintenance Materials
- Lot 6A - Supply of Paints and Associated Products
- Lot 6B - Supply of Paint and Associated Products
Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
Chatsworth Hall
Matlock
DE4 3FW
Contact
Miss Sarah Kendrick
sarah.kendrick@derbyshire.gov.uk
Telephone
+44 1629536242
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=aa373bd5-a1d2-eb11-810c-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=aa373bd5-a1d2-eb11-810c-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PRP003 - Supply of Trade Materials
Reference number
DN551869
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council is inviting suppliers to tender for a framework to supply a range of trade materials required to meet the needs of Derbyshire County Council’s Corporate Property Direct Service Organisation’s Engineering Operatives and all other Council Departments who may wish to call off from the framework.
two.1.5) Estimated total value
Value excluding VAT: £6,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1A – Supply of Electrical Materials
Lot No
1A
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Lot 1A – Supply of reactive or responsive electrical materials required within 24 hours. Award will be granted based on proximity to the job or engineer location.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1B - Supply of Electrical Materials
Lot No
1B
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 1B – Supply of planned, reactive or responsive electrical materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1C - Supply of Electrical Materials
Lot No
1C
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 1C – Supply of electrical materials to the Central Stores
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2A - Supply of Building Materials
Lot No
2A
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 2A – Supply of reactive or responsive building materials required within 24 hours. Award will be granted based on proximity to the job or engineer location.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2B - Supply of Building Materials
Lot No
2B
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 2B - Supply of planned, reactive or responsive building materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3A - Supply of Ironmongery
Lot No
3A
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 3A - Supply of reactive or responsive ironmongery materials required within 24 hours. Award will be granted based on proximity to the job or engineer location.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3B - Supply of Ironmongery
Lot No
3B
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 3B – Supply of planned, reactive or responsive ironmongery materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3C - Supply of Ironmongery
Lot No
3C
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 3C – Supply of ironmongery materials to the Central Stores
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4A - Supply of Plumbing Materials
Lot No
4A
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 4A – Supply of reactive or responsive plumbing materials required within 24 hours. Award will be granted based on proximity to the job or engineer location.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4B - Supply of Plumbing Materials
Lot No
4B
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 4B - Supply of planned, reactive or responsive plumbing materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4C - Supply of Plumbing Materials
Lot No
4C
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 4C – Supply of plumbing materials to the Central Stores
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5A - Supply of Heating Installation and Maintenance Materials
Lot No
5A
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 5A – Supply or hire of reactive or responsive heating installation and maintenance materials required within 24 hours. Award will be granted based on proximity to the job or engineer location.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5B - Supply of Heating Installation and Maintenance Materials
Lot No
5B
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 5B – Supply or hire of planned, reactive or responsive heating installation and maintenance materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5C - Supply of Heating Installation and Maintenance Materials
Lot No
5C
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 5C – Supply of heating installation and maintenance materials to the Central Stores.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6A - Supply of Paints and Associated Products
Lot No
6A
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 6A – Supply of reactive or responsive paint and associated materials required within 24 hours. Call-offs awarded to supplier with available stock based on 100% travel time.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6B - Supply of Paint and Associated Products
Lot No
6B
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 6B - Supply of planned, reactive or responsive paint and associated materials where goods are not required within 24 hours. Call-offs based on mini-competition between all suppliers awarded to the most competitive supplier based on product availability and lowest price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2021
End date
31 October 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 July 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 July 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Sarah.Kendrick@derbyshire.gov.uk
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) 5 / 5 (the Regulations). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.