Section one: Contracting authority
one.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George,
Exeter
EX3 0NW
Contact
Aimee Lee
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
Buyer's address
https://sell2.in-tend.co.uk/blpd/home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sell2.in-tend.co.uk/blpd/home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement
Reference number
DS435-23
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority invites bids in this procurement process for the provision of annual Servicing, Maintenance, Repair and Replacement of Appliance Bay Doors, and other doors/shutters/barriers. The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
two.1.5) Estimated total value
Value excluding VAT: £660,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Authority sites across the counties of Devon and Somerset
two.2.4) Description of the procurement
The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £660,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into the Contract for an initial term of three (3) years and (6) months. Services Commencement Date is 01 October 2024.The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding two (2) years in total (24 months). Award of any extensions will be made in 12-month intervals.The overall contract value stated in this notice is for the full contract period (initial term and extensions) which is estimated in the region of £660,000.00 (inc. VAT). Thisvalue includes annual planned preventative maintenance (PPM) for all identified assets and an estimate of reactive maintenance callouts and repairs. This calculates to anannual contract value in the region of £120,000 (inc. VAT).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Terms and conditions of contract provided within the tender pack.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 June 2024
Local time
12:00pm
Place
e-tendering portal opening once tender period closes.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please contact the Procurement Department at Devon and Somerset Fire and Rescue Service.