Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Contact
Fiona Fretwell
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Heritage and Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sustainable Cleaning Services
Reference number
HES/C/4242
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Historic Environment Scotland (HES) is undertaking market research in relation to the provision of Cleaning Materials, including cleaning and washroom services, for our offices and properties in care. We will be going out to tender in June 2024, and are looking to engage with suppliers that have:
Knowledge of sustainable cleaning systems and/or innovative solutions currently available on the market.
Experience of implementing energy reduction practices to reduce operational emissions.
Researched and identified alternative, more sustainable, equipment, materials, products, and processes.
Experience of engaging with suppliers and evaluating supply chains to encourage the transition to a low carbon and circular economy.
Identified and overcame barriers associated with the sustainable sourcing of materials and implementation of sustainable cleaning solutions.
Experience of following BACS/UKCPI Sustainable Cleaning Guide and EU Green Public Procurement comprehensive criteria (P7).
Experience of implementing community benefit initiatives.
Experience of developing/implementing data management systems to baselining scope 3 emissions.
Developed systems to measure and monitor performance against environmental and/or social outcomes.
Utilized Life Cycle Assessments (LCAs) to support internal innovation processes and guide material choices.
Endorsed specific ecolabels/Environmental Product Declaration’s (EPDs).
Gained some form of environmental and/or social accreditation.
HES wishes to lower its environmental impact, comply with Scottish Government Guidance, and meet our own organisational targets through the purchase of more sustainable goods and service. We will use the information gathered from this notice to assess market capability and draft our specification.
two.1.5) Estimated total value
Value excluding VAT: £9,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911300 - Window-cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90911200 - Building-cleaning services
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
HES is a non-departmental public body with charitable status. We are responsible for more than 300 properties of national importance; including Edinburgh Castle, Skara Brae, Fort George, and numerous smaller sites, which together draw more than 5 million visitors per year.
HES requires a variety of cleaning services for our various sites throughout Scotland, these services will include, but are not limited to.
Building/office cleaning
Specialist cleaning of monuments and heritage sites.
Cleaning of laboratories and similar hygienic environments.
Window Cleaning
Ad hoc periodic cleans (e.g., carpets, blinds, high level areas).
Ad hoc special cleans (e.g., on completion of a project).
Ad hoc emergency cleaning (e.g., following spillages).
Supply of disposables and other materials associated with the cleaning service.
Pest Control Services.
two.2.6) Estimated value
Value excluding VAT: £9,000,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
10 June 2024
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum level(s) of standards possibly required
Employers (compulsory) Liability Insurance - GDP 5 million
Public Liability Insurance - GDP 10 million
Product Liability Insurance - GDP 10 million
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
9 September 2024
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Responses to the RFI should be submitted to April Hynds - april.hynds@hes.scot by 12 Noon on 19th May 2024.
All questions should be put through the Q&A section of this notice no later than 12 noon on the 10 May 2024.
Suppliers should note that any contract awarded will require the supplier to trade under HES terms and conditions, these will be included in the tender exercise.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765457.
(SC Ref:765457)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom