Scope
Reference
92_26
Description
ESPO is inviting tender submissions for a framework agreement covering Liquid Petroleum Gas (LPG). The framework will cover:
• Bulk Propane
• Cylinders (Butane and Propane)
Suppliers must be able to supply LPG throughout England, Scotland and Wales and must comply at all times with the latest Liquid Gas UK (LGUK) Codes of Practice (CoPs) and all relevant HSE guidance.
BioLPG is included within the scope of this Framework to support emerging customer needs across the public sector.
The Framework is NOT divided into lots.
Please refer to the tender documents for further details (including further details on each of the Lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 20 March 2026.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '92_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Commercial tool
Establishes a framework
Total value (estimated)
- £16,666,667 excluding VAT
- £20,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 3 years, 11 months, 11 days
Description of possible extension:
The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework).
The total estimated framework value captured in this notice includes the option to extend the framework as noted above.
Main procurement category
Goods
CPV classifications
- 09100000 - Fuels
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
3%
Further information about fees
As a public body, ESPO has a statutory obligation to recover the costs associated with the management of this Framework Agreement. This obligation is met through the application of a Framework Fee, payable by Suppliers to ESPO.
For bulk supply of LPG, the Framework Fee will be at the rate of 0.5 pence per litre of LPG supplied. For LPG supplied in cylinders, the Framework Fee will be at the rate of 2.5% of the invoice value
For further details, please refer to the tender documents.
Framework operation description
Call-offs via the 92_26 Framework will be permitted in the following ways in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):
Call-off without competition
'Calling-off' Goods from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; and c) identified as offering the most advantageous solution to the Customer's requirements, based on the Customers' supplier selection decisions.
Call-off with competition (Further Competitive Selection Process)
'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework.
Any assessment of Suppliers’ proposals under a further competitive selection process must be based only on some or all of the award criteria that were used to assess tenders when the framework was awarded. Customers may refine these criteria, for example, by including additional sub-criteria or by explaining the criteria further.
Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.
Please refer to the tender documents for any further details.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
Contracting authority location restrictions
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Refer to the tender documents for conditions of participation.
Technical ability conditions of participation
Refer to the tender documents for conditions of participation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 March 2026, 5:00pm
Tender submission deadline
20 March 2026, 12:00pm
Submission address and any special instructions
Refer to all instructions captured via https://www.eastmidstenders.org/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Non-Price | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '92_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government