Section one: Contracting authority
one.1) Name and addresses
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed Print, Mailroom and Offsite Bulk and Marketing Print Services
Reference number
UOS/Print and Post/1122
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Sunderland and its subsidiaries are looking to procure Managed Print, Mailroom and Offsite Bulk and Marketing Print Services, from August 2023 to July 2028 (with an option to extend for a further 1 year). A 5-month mobilisation plan is expected to commence March 2023.The overall current service has handled work historically to an approximate value of £500,000 per annum.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 50% of the anticipated spend subject to changes in University requirements or changes to legislation.By expressing your interest in the tender through InTend, you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders responses is - 12 noon Friday 6th January 2023
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,500,000
two.2) Description
two.2.1) Title
Lot 1 - Onsite managed print devices
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
- UKI42 - Tower Hamlets
Main site or place of performance
Sunderland, Tyne and Wear main campusesandCanary Warf, London.
two.2.4) Description of the procurement
Lot 1 – Onsite managed print devicesThe University of Sunderland is looking to procure a managed and fully maintained multi-functional device (MFD) fleet to meet the requirements as specified and to cope with varied volume and finishing needs in a variety of staff and student settings.For information: Our current partner provides the university with 46 MFDs currently across our two Sunderland Campuses (x40) and our campus in London (x6). Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
two.2) Description
two.2.1) Title
Lot 2 - Offsite print services
Lot No
2
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 79821100 - Proofreading services
- 79824000 - Printing and distribution services
- 79823000 - Printing and delivery services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
- UKI42 - Tower Hamlets
Main site or place of performance
Sunderland, Tyne and Wear main campusesandLondon Canary Warf
two.2.4) Description of the procurement
Lot 2 - Offsite print servicesUniversity of Sunderland is looking to procure an efficient service to manage external print and delivery services. Print requirements vary, and the provider will be expected to be punctual in meeting the university’s deadlines.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
two.2) Description
two.2.1) Title
Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devices
Lot No
3
two.2.2) Additional CPV code(s)
- 64110000 - Postal services
- 50313200 - Photocopier maintenance services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland, Tyne and Wear main campusesandLondon Canary Warf
two.2.4) Description of the procurement
Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devicesThe University of Sunderland is looking to procure require a dynamic post and parcel service that can ensure that all faculties and services can both send and receive post and parcels with the client-focused support of a first-class post and parcel serviceFor information the provider currently: 1) Sort and distribute circa 600 parcels to circa 300 recipients and 1000 letters delivered across the three locations.2) Sort and dispatch circa 200 DHL packages and circa 6,500 items of mail via Northern Mail, including small and medium packages, varying sized letters and special delivery items3) Print and distribute staff and student ID cards.4) Distribute new staff laptops and IT accessories such as headsets, keyboards, and laptop bags. 5) Restock copiers with paper in 40 locations throughout the campuses, filter and cartridge replacements and first fault diagnosis.6) Provide access to their own franking facilities7) Provide summary reports to enable internal re-charges for post/parcels8) Provides mailroom service during office hours.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032746
Section five. Award of contract
Lot No
1
Title
Lot 1 - Onsite managed print devices
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 February 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Country
United Kingdom
NUTS code
- UKJ4 - Kent
National registration number
02853595
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Offsite print services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 March 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Potts Print (UK) Ltd
Atlas House, Nelson Park
Cramlington
NE23 1WG
Country
United Kingdom
NUTS code
- UKC21 - Northumberland
National registration number
536326
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
3
Title
Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devices
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Country
United Kingdom
NUTS code
- UKJ4 - Kent
National registration number
02853595
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Sunderland
Procurement, 3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
Internet address
https://in-tendhost.co.uk/universityofsunderland/aspx/Home
six.4.2) Body responsible for mediation procedures
University of Sunderland
Legal, 4th Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
University of Sunderland
Sunderland
Country
United Kingdom