Scope
Description
Project Background
The contract is for a single supplier to provide Maintenance and Servicing to the Institute’s 10 Emergency standby generators.
Each generator listed below requires two service visits per year, one minor and one major visit.
We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works.
For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
1x 12 month Optional Extension
Main procurement category
Services
CPV classifications
- 31120000 - Generators
- 31122000 - Generator units
- 31127000 - Emergency generator
- 31160000 - Parts of electric motors, generators and transformers
- 50000000 - Repair and maintenance services
- 50532300 - Repair and maintenance services of generators
Submission
Tender submission deadline
20 March 2026, 12:00pm
Submission address and any special instructions
Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 April 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price 50% / 50% Quality/Technical. All details can be found in the ITT doc |
Price |
Weighting description
Price 50% / 50% Quality/Technical. All details can be found in the ITT doc
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Contracting authority
THE PIRBRIGHT INSTITUTE
- Companies House: 00559784
Pirbright Laboratory Ash Road
Woking
GU24 0NF
United Kingdom
Email: Procurement.department@pirbright.ac.uk
Website: https://www.pirbright.ac.uk/
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)