Scope
Reference
SP/26/1459
Description
Lancaster University requires the services of a competent Supplier to undertake the service, maintenance and call-out to all intruder alarm, access control, vehicle barriers and CCTV systems identified by the Purchaser. This is currently, but not limited to, 110 security equipment installations, the vast majority of which are on the Lancaster University campus.
Total value (estimated)
- £325,000 excluding VAT
- £390,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Initial contract duration of 2 years plus three further one-year extensions, subject to mutual agreement (total contract duration 5 years)
Main procurement category
Services
CPV classifications
- 35121700 - Alarm systems
- 35125300 - Security cameras
- 42961100 - Access control system
- 50610000 - Repair and maintenance services of security equipment
Contract locations
- UKD - North West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
16 March 2026, 10:00am
Submission address and any special instructions
This ITP has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend.
Please register and download via the below link:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 December 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Criteria and weighting is subject to change and will be outlined in the tender documentation |
Quality | 60% |
| Cost | Criteria and weighting is subject to change and will be outlined in the tender documentation |
Cost | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Invitation to Participate stage will be used to select a list of supplier to be invite to tender stage. See documentation for application requirements.
Documents
Associated tender documents
https://in-tendhost.co.uk/lancaster/aspx/Home
This ITP has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal In-Tend. Please register to download.
Contracting authority
UNIVERSITY OF LANCASTER
- Companies House: RC000657
- Public Procurement Organisation Number: PHYT-3516-XDZY
Bailrigg
Lancaster
LA1 4YW
United Kingdom
Email: tenders@lancaster.ac.uk
Website: http://https//www.lancaster.ac.uk
Region: UKD44 - Lancaster and Wyre
Organisation type: Public authority - sub-central government