Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
flexibleprocurement@scotland-excel.org.uk
Telephone
+44 1382434000
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SERVICE AND MAINTENANCE OF HEATING AND VENTILATION CONTROL SYSTEMS
Reference number
DCC/CD/162/23
two.1.2) Main CPV code
- 71314310 - Heating engineering services for buildings
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement process is to award a contract for the Service and Maintenance of Heating and Ventilation Control Systems for Dundee City Council.
The services shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Heating and Ventilation Control Systems and associated equipment within various Dundee City Council properties in compliance with current standards and legislation and in line with manufacturer requirements, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71321400 - Ventilation consultancy services
- 45331000 - Heating, ventilation and air-conditioning installation work
- 71315410 - Inspection of ventilation system
- 39715200 - Heating equipment
- 45259300 - Heating-plant repair and maintenance work
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This procurement process is to award a contract for the Service and Maintenance of Heating and Ventilation Control Systems for Dundee City Council.
The services shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Heating and Ventilation Control Systems and associated equipment within various Dundee City Council properties in compliance with current standards and legislation and in line with manufacturer requirements, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,050,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The period of contract shall be for a period of 36 months with the option to extend for 2 x 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 June 2024
Local time
12:00pm
Changed to:
Date
7 June 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 June 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765275.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Support will be provided to identify an appropriate intervention but this can include a wide range of activities which support learning and employability such as talks about waste reduction and management for school, college or university students or job seekers; training workshops carried out by contractors for target groups to raise awareness of their sector and its benefits and where appropriate the careers available, motivational talks, school talks, or to run events which tie in with a particular aspect of the curriculum. Community Support activities can include participating in an activity which supports the people or communities in Dundee, including assisting in community clean ups or development projects. Note that at the agreement of both parties, a work experience placement can be delivered instead of an awareness raising outcome. Assistance to source an appropriate work experience opportunity would be provided by the Community Benefits Officer. Note that the Council is currently developing a Community Wish system which will become live during the delivery of this contract. This will aid contractors in identifying activities which can be delivered as part of their Community Benefit requirements.
(SC Ref:765275)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=765275
six.4) Procedures for review
six.4.1) Review body
Scottish Court Service
Saughton House, Broomhouse House
Edinburgh
Country
United Kingdom