Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Daria.Faeti@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI31 - Camden and City of London
Internet address(es)
Main address
https://www.cityoflondon.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.capitalesourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Barbican Centre Catering Services
Reference number
itt_COL_17852
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The estimated contract value over seven (7) years is £55.5m. This has been calculated on the basis that ££24.7m is for Lot 1, £21.6m is for Lot 2 and £9.2m is for Lot 3. This would be a concession contract.
Summary of requirements:
Lot 1 - Hospitality & Events
Food and Beverage delivery only.
Catering associated with events including the Barbican internal hospitality breaks down approximately:
Day time conference: 70%
Events evening/weekend with no associated meeting or conference: 25%
Other (discounted including Barbican internal hospitality):5%
Lot2 - Level G restaurant and foyer cafes
Level G assisted service restaurant attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service.
Level G and -1 café offering a good range of soft drinks, sandwiches, filled breads and snacks.
Lot 3 - Level 1 restaurant
Level 1 table table service restaurant operating a variety of menu styles to a medium price point and attracts perhaps a younger demographic and some of our more experimental Theatre audiences. It benefits from the setting of its outdoor tables in the summer. The Barbican Centre is looking to close the existing Level 2 table service restaurant and radically develop the restaurant on Level 1 with the Support of the successful caterer provider.
two.1.5) Estimated total value
Value excluding VAT: £55,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Hospitality & Events
Lot No
1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
Food and Beverage delivery only.
Catering associated with events including the Barbican internal hospitality breaks down approximately:
Day time conference: 70%
Events evening/weekend with no associated meeting or conference: 25%
Other (discounted including Barbican internal hospitality):5%
Historic data:
23/24
32 Events including
2 x Dinner events
9 Receptions
1 Large scale conference (1800 people)
6 Mid-size conferences (100-250 people)
14 Small conferences (10-99 people)
5615 attendees in total
22/23
28 Events including
3 Dinner events
12 Receptions
1 Large scale conference (1800 people)
3 x Mid-sized conference s (100-250 people)
9 Small conferences (10-99 people)
4470 attendees in total
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Responsible Procurement / Weighting: 15
Quality criterion - Name: Price / Weighting: 35
Price - Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £24,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2030
This contract is subject to renewal
Yes
Description of renewals
The contract could be extended a further two (2) years. The maximum contract duration shall be of seven (7) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Level G public restaurant and foyer cafes
Lot No
2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
Level G public restaurant:
This assisted service restaurant is capable of absorbing high volumes at times of peak demand. It is popular at lunchtime attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service. At weekends and during school holidays the Barbican Kitchen is the catering outlet most regularly taken up by families visiting the Barbican.
Level G café:
The café on level G sits at the centre of our ground floor foyer and is the catering outlet with the longest trading hours.
We are not wedded to the idea of a branded coffee offer from this coffee point, but do want to ensure that the quality of the coffee range is commensurate with the best of independent coffee shops in the area. A good range of soft drinks, sandwiches, filled breads and snacks should also be available.
Level - 1 café:
This café opens according to programme operating chiefly around the Hall and Theatre though it does sometimes service Business Events. The range sold should be similar to that from Level G.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Responsible Procurement / Weighting: 15
Quality criterion - Name: Price / Weighting: 35
Price - Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £21,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
28 February 2030
This contract is subject to renewal
Yes
Description of renewals
This contract could be extended for a further two (2) years. The maximum contract duration shall be of seven (7) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Level 1 public restaurant
Lot No
3
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
Lot3:
Level 1 table table service restaurant operating a variety of menu styles to a medium price point and attracts perhaps a younger demographic and some of our more experimental Theatre audiences. It benefits from the setting of its outdoor tables in the summer. The Barbican Centre is looking to close the existing Level 2 table service restaurant and radically develop the restaurant on Level 1 with the Support of the successful caterer provider.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Responsible Procurement / Weighting: 15
Quality criterion - Name: Price / Weighting: 35
Price - Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £9,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2030
This contract is subject to renewal
Yes
Description of renewals
The contract could be extended for a further two (2) years. The maximum contract duration shall be of seven (7) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within the procurement documents.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 10 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 April 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £7,928.57.
We have reduced the timeframe for receipt of tenders following the publication of a PIN2023/S 000-035267
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom