Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT12NQ
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-19-015 Refrigeration, Freezing and Chilling
Reference number
CAT-19-015
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
For the Supply and Delivery of Commercial Catering, Refrigeration, Freezing and Chilling Equipment to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 219-537458
Section five. Award of contract/concession
Contract No
CAT-19-015
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 February 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Stephen McKenna Company T/A Galgorm Group
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
NI660282
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
NI612998
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,128,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Framework by Education Authority Northern Ireland (EANI) for Commercial Catering Refrigeration, Freezing and Chilling Equipment.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
3
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,692,600
seven.1.7) Name and address of the contractor/concessionaire
Stephen McKenna Company T/A Galgorm Group
Ballymena
phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
NI660282
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
NI612998
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is to extend the time of the Framework by an additional 3 month period (from 1st April 2025 - 30th June 2025) only.
A previous modification has been completed on this arrangement in April 2024 to extend it by 12 months and to add £564,000 to the maximum Framework value.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Modification to the current framework is necessary to ensuring ongoing service provision and to facilitate the conclusion of the ongoing tender process that is currently in train and has suffered unforeseen delays at the evaluation stage.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
EA published a new tender for this equipment in December 2024. The evaluation of these tenders has been met with issues in that multiple post tender clarifications with suppliers were necessary which required additional, unforeseen time to conclude.
(ii)the modification does not alter the overall nature of the contract;
The nature of the Framework Agreement is not being changed in any way as a result of this modification.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
No changes in price or overarching framework values are being amended.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,692,600
Total contract value after the modifications
Value excluding VAT: £1,692,600