Section one: Contracting authority
one.1) Name and addresses
University of Northampton
University Drive
Northampton
NN1 5PH
Contact
Helen Fox
Telephone
+44 7753420288
Country
United Kingdom
NUTS code
UKF24 - West Northamptonshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofnorthampton/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofnorthampton/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofnorthampton/
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/universityofnorthampton/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITT282 Appointment of Biomass Woodchip Supplier
Reference number
ITT282
two.1.2) Main CPV code
- 09111400 - Wood fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University is seeking an efficient, high-quality supplier of G50/MC 25% (+/-5), BSL authorised virgin timber to fuel its biomass boiler at our Waterside Campus. The woodchip must be UK sourced and under no circumstances use material derived from non-virgin timber Roundwood. The storage silo has a usable volume of 88m3. The Contract will include the delivery of an estimated annual requirement of 3,800,000 kWh. The University has pledged to become Net Zero Carbon in Scope 1 and 2 emissions by 2030, and needs to eliminate or offset circa 5,000 tonnes of CO2e by the end of the decade. A key aspect of delivering this reduction is our 995KW Herz Biofire biomass boiler. In support of our commitment to tackling climate change, the University is seeking to supply the fuel sustainably and minimise embedded carbon emissions. Envisioned contract commencement 1st November 2021 for 2 years with an option to extend for a further period or periods of up to 1 year.
two.1.5) Estimated total value
Value excluding VAT: £304,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03413000 - Fuel wood
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
Main site or place of performance
Northampton
two.2.4) Description of the procurement
The University of Northampton is seeking an efficient and high-quality supplier of G50/MC 25% (+/-5), BSL authorised virgin timber to fuel its biomass boiler for the provision of heat across our Waterside Campus. The boiler uses an infeed auger to a storage silo. The silo has a usable volume of 88m3. It should be noted that in support of our commitment to tackling climate change the University is seeking to supply the fuel in a sustainable way and minimise embedded carbon emissions, for example through woodchip delivery and manufacture. The Contract will include the delivery of an estimated annual requirement of 3,800,000 kWh will be required per year. Tenderers will need to demonstrate that they will provide:Expertise in working to reduce the carbon emissions of woodchip fuel supply;A full understanding of, and compliance with, UK legislation regarding biomass fuel, health and safety, and other applicable areas; A commitment to providing an expert team to support the planning, implementation and operation of a robust, efficient and reliable service;Full details of their woodchip supply chain;Have a clear contingency plan(s) in place to ensure continued supply of woodchip in the event of unforeseen circumstances;Delivery note required with each delivery with moisture content reading and weigh ticket for delivered load.The University requires G50/MC 25% (+/-5), BSL authorised virgin timber to fuel its biomass boiler. The woodchip must be UK sourced. Under no circumstances will the woodchip contain waste wood, slab wood, pallets, wood shavings, arb chip or other material derived from non-virgin timber Roundwood unless approved by the contract administrator. The Contractor shall make deliveries of biomass fuel to meet the following requirements;Delivery before 8am;Deliveries maybe required at weekends;Ability to make multiple deliveries in one day should demand require this.Delivery of the woodchip cannot be made in an artic lorry due to space limitations, therefore, delivery should be made in a 30-40m3 sized vehicle. The Energy Centre is located within our Waterside Campus and near a public highway, details of dust suppression methods that will be implemented during deliveries to minimise dust impacts must be provided. The Contract is for the provision and supply of virgin UK sourced woodchip to the University of Northampton’s main Waterside Campus (NN1 5PH). It is anticipated that the Contract will commence on 1st November 2021 and will run for 2 years with an option to extend for a further 1 year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £304,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended entirely at the University’s discretion for a further 12 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tender is published on https://in-tendhost.co.uk/universityofnorthampton/. Please register your organisation, once registration is accepted you can access the tender documents.Contract value in II.1.5 and II.2.6 is an estimate based on £152000 per year for contract length.The University envisages entering a 2 year contract with the option to extend the contract up to a further 1 years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 July 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
29 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The University reserves the right to cancel or amend this procurement at any stage and to not award the contract in whole or in part, and does not bind itself to accept any tender. The University shall not be liable for any costs or expenses (of any nature) incurred by any prospective service provider (or any of its consortium members or sub-contractors) in responding to this notice or in participating in this procurement process, including (without limitation) if the University cancels or amends this procurement process or makes no contract award. The estimated contract value is 304000 GBP for the 2-year term and wouldbe an estimated 456000 GBP if the contract was extended by an additional 1 year extension.
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by Regulation 86 of the public contracts Regulations 2015.