Contract

Provision of Software Services: Financial Management

  • Cairn Housing Association

F03: Contract award notice

Notice identifier: 2023/S 000-013849

Procurement identifier (OCID): ocds-h6vhtk-0391e9

Published 16 May 2023, 8:33am



Section one: Contracting authority

one.1) Name and addresses

Cairn Housing Association

Bellevue House, 22 Hopetoun Street

Edinburgh

EH7 4GH

Email

enquiries@cairnha.com

Telephone

+44 8009903405

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.cairnha.com

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.4) Type of the contracting authority

Other type

Housing Association

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Software Services: Financial Management

Reference number

CHG12/22-3

two.1.2) Main CPV code

  • 48442000 - Financial systems software package

two.1.3) Type of contract

Supplies

two.1.4) Short description

The services required and sought via this tender are: Core Financial Systems (accounts management, purchasing, tax management); Web based; Cloud/SaaS; Integration with other Cairn systems; Reporting/ dashboard functionality; Improving Cairn workflows/processes; Making Tax Digital; End to End Purchasing system; Integration to HMS (Housing Management System); Multi-dimensional ledger structure

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £243,704.25 / Highest offer: £507,717 taken into consideration

two.2) Description

two.2.2) Additional CPV code(s)

  • 48442000 - Financial systems software package

two.2.3) Place of performance

NUTS codes
  • UKM75 - Edinburgh, City of
Main site or place of performance

Cairn Housing Group, 22 Hopetoun Street, Edinburgh, EGH7 4GH

two.2.4) Description of the procurement

Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest quality. Top four scorer invited to interview.

two.2.5) Award criteria

Quality criterion - Name: General Overview / Weighting: 5%

Quality criterion - Name: System Specification / Weighting: 25%

Quality criterion - Name: Treasury and VAT / Weighting: 5%

Quality criterion - Name: Purchasing System / Weighting: 25%

Quality criterion - Name: Fixed Asset Register / Weighting: 5%

Quality criterion - Name: Reporting / Weighting: 5%

Price - Weighting: 30%

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-035659


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

15 May 2023

five.2.2) Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 5

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Xledger ltd

4th Floor, Tower Wharf, Cheese Lane, Bristol

Bristol

BS2 0JJ

Telephone

+44 7984814206

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £243,704.25 / Highest offer: £507,717 taken into consideration


Section six. Complementary information

six.3) Additional information

(SC Ref:732171)

six.4) Procedures for review

six.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom