Section one: Contracting authority
one.1) Name and addresses
Cairn Housing Association
Bellevue House, 22 Hopetoun Street
Edinburgh
EH7 4GH
Telephone
+44 8009903405
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Software Services: Financial Management
Reference number
CHG12/22-3
two.1.2) Main CPV code
- 48442000 - Financial systems software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The services required and sought via this tender are: Core Financial Systems (accounts management, purchasing, tax management); Web based; Cloud/SaaS; Integration with other Cairn systems; Reporting/ dashboard functionality; Improving Cairn workflows/processes; Making Tax Digital; End to End Purchasing system; Integration to HMS (Housing Management System); Multi-dimensional ledger structure
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £243,704.25 / Highest offer: £507,717 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Cairn Housing Group, 22 Hopetoun Street, Edinburgh, EGH7 4GH
two.2.4) Description of the procurement
Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest quality. Top four scorer invited to interview.
two.2.5) Award criteria
Quality criterion - Name: General Overview / Weighting: 5%
Quality criterion - Name: System Specification / Weighting: 25%
Quality criterion - Name: Treasury and VAT / Weighting: 5%
Quality criterion - Name: Purchasing System / Weighting: 25%
Quality criterion - Name: Fixed Asset Register / Weighting: 5%
Quality criterion - Name: Reporting / Weighting: 5%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-035659
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2023
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Xledger ltd
4th Floor, Tower Wharf, Cheese Lane, Bristol
Bristol
BS2 0JJ
Telephone
+44 7984814206
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £243,704.25 / Highest offer: £507,717 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:732171)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom