Section one: Contracting authority
one.1) Name and addresses
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
Telephone
+44 1463245245
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
National registration number
313
Internet address(es)
Main address
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Landscaping Services - Lot 4 Caithness and Sutherland
Reference number
FTS003
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Contract Award Notice and as such the procurement process is complete.
HIE required a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and
soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE’s commercial and HIE occupied property portfolio.
These services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
The initial 2.75-year budget available to deliver this service for this particular lot was between
GBP 68,750 and GBP 93,500 (excluding VAT).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £114,435
two.2) Description
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
- 45112700 - Landscaping work
- 77300000 - Horticultural services
- 90620000 - Snow-clearing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
HIE’s current requirements are divided into 8 Lots:
1 Moray
2 Inner Moray Firth
3 Argyll and the Islands
4 Caithness and Sutherland
5 Lochaber
6 Skye and Wester Ross
7 Innse Gall (Western Isles)
8 Orkney
As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014:
- below the small lot threshold and
- does not exceed 20% of the estimated aggregated value of all the combined Lots and
- does not exceed GBP 50k
Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process.
Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with ‘Landscaping Services’ in the contract description.
Please refer to the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document.
two.2.5) Award criteria
Quality criterion - Name: Management & Delivery Methodology / Weighting: 30%
Quality criterion - Name: Management & Delivery Team / Weighting: 25%
Quality criterion - Name: Sustainability / Weighting: 5%
Quality criterion - Name: Risks & Challenges / Weighting: 10%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
The contract might be modified in the future – some examples, including but not limited to:
-sale of any sites/properties, therefore (some of) the services will no longer be required
-addition of any new sites e.g. new build/purchase/takeover – (some) additional landscaping services required
-property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let
-property will be let out: services will no longer be required
-re-designation of areas associated with maintenance activities
-change to HIE area office location
-weather conditions requiring more/less frequent services
-extraordinary forestry work which do not require regular attention
-repair tasks required
-disruptions / cancellation of services caused by pandemics
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002951
Section five. Award of contract
Contract No
FTS003
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Messrs Donald Macdonald LTD
Achvarasdal Farm, Reay
Thurso
KW14 7RR
Country
United Kingdom
NUTS code
- UKM6 - Highlands and Islands
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £114,435
Section six. Complementary information
six.3) Additional information
The figures used in II.1.7 & V.2.4. reflect the 3.75-year contract value (including the optional extension).
(SC Ref:655212)
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.