Section one: Contracting authority
one.1) Name and addresses
Agriculture & Horticulture Development Board
Stoneleigh Park
Kenilworth
CV8 2TL
Telephone
+44 2476692051
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://defra.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture & Horticulture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of The Early Bird Survey of Plantings and Planting Intentions
Reference number
2018-329
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
AHDB are looking for a tenderer to undertake a survey on behalf of the Agriculture and Horticulture Development Board (AHDB). AHDB wishes to commission research to signify the first snapshot of United Kingdom (UK) crop areas some 10-11 months ahead of official June survey data from the Department for Environment, Food and Rural Affairs (DEFRA).
The data collected will be made freely and publically available by AHDB, and the information will be used to inform business planning across the arable industry.
The core requirement of this survey is to generate a projected area of cereals, oilseeds and other crops for the upcoming crop year. A regional breakdown of the predominant UK crops is required, with responses covering an agreed nominal area within each region being a key requirement. The fundamental objective of the ‘Early Bird Survey’ (EBS) is to establish cropping changes on individual farms as a representation for the national and regional change in cropping. The results from the survey in previous years have represented a reliable indicative forecast of actual crop areas later in the year.
The survey asks agronomists to submit year-on-year changes in arable crop areas in the UK to the successful tenderer. This information is derived from a combination of actual plantings and intentions (for late winter and spring plantings). This must be based on farms that haven’t seen a year-on-year change in the total arable area. The AHDB is seeking the services of a suitably skilled and experienced individual/organisation to carry out an Early Bird Survey, through provision of support as set out in this tender. We are looking to secure a single supplier for this service; and while consortia bids are welcome, they must be managed by a lead supplier who will be the point of contact for the AHDB.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03210000 - Cereals and potatoes
- 72300000 - Data services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79311000 - Survey services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of The Early Bird Survey of Plantings and Planting Intentions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
11 October 2021
End date
31 August 2025
This contract is subject to renewal
Yes
Description of renewals
An initial two-year period starting by 11 October 2021 to 31 August 2023 with the potential to extend for a further two x 12 month periods (as from 1 September 2023).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 October 2021
four.2.7) Conditions for opening of tenders
Date
28 July 2021
Local time
12:00pm
Information about authorised persons and opening procedure
Authorised Procurement Professional
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2025
six.4) Procedures for review
six.4.1) Review body
DEFRA
Nobel House
London
Country
United Kingdom