Scope
Reference
Dux3497
Description
Imperial War Museums (IWM) is seeking to appoint an experienced and reliable contractor to manage all aspects of traffic flow and car parking operations in support of the IWM Duxford Events Programme. Effective traffic management and car parking are essential components of the visitor experience and play a critical role in the successful delivery of the Duxford Air Shows and Flying Days. As the first and last point of contact for our customers, these services must be delivered to a consistently high standard, ensuring a smooth, safe, and positive experience for all attendees.
To support the Duxford Air Show season, IWM intends to procure a specialist car parking management company to oversee the planning, coordination, and delivery of all traffic and parking services required. The current air show programme includes two major weekend air shows and the Flying Days series, with the proposed 2026 dates as follows:
- Duxford Summer Air Show – Saturday 4 and Sunday 5 July 2026
- Duxford Battle of Britain Air Show – Saturday 12 and Sunday 13 September 2026
The appointed Contractor will be expected to work collaboratively with the IWM management team, contributing to planning processes and attending operational meetings as required. Meeting schedules will be agreed mutually following contract award to ensure effective communication and seamless integration into wider event operations.
Please note that early engagement with the mandatory site visit requirement is crucial as only the pre-scheduled site visits offered in the tender documentation can be accommodated.
Access Code : 44W84Q2TX3
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Traffic-control-services./44W84Q2TX3
To respond to this opportunity, please click here:
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- 1 year
Main procurement category
Services
CPV classifications
- 63712700 - Traffic control services
- 63712710 - Traffic monitoring services
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 March 2026, 4:00pm
Tender submission deadline
9 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Evaluation | Quality | 65% |
| Cost Evaluation | Cost | 35% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Imperial War Museums
- Public Procurement Organisation Number: PHRL-5691-LLXM
IWM London, Lambeth Road
London
SE1 6HZ
United Kingdom
Telephone: 0207 416 5000
Email: erowberry@iwm.org.uk
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - central government