Scope
Reference
TRN-25-012
Description
The EA wishes to appoint a supplier for the control, monitoring and maintenance support of the EA's current Fuel Management Sytem for bulk fuel and bulk fuel tanks. This system is required to ensure authorised use only of bulk fuel by fob/key control, electronic monitoring and reporting of fuel levels and usage by vehicle.
Provision of pump calibration services and repairs. Additional tanks, pumps and control systems for expansion of HVO usage (Carbon reduction).
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Contracting authorities that may use the framework
Establishing party only
Contract 1. Provision of a Management and Maintenance Service for EA's Current Fuel Management System
Supplier
Contract value
- £537,840 excluding VAT
- £645,408 including VAT
Above the relevant threshold
Earliest date the contract will be signed
24 February 2026
Contract dates (estimated)
- 25 February 2026 to 29 February 2032
- 6 years, 4 days
Main procurement category
Services
CPV classifications
- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
Contract locations
- UKN - Northern Ireland
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Description of risks to contract performance
Fuel Management Systems are currently in place in EA Depots across Northern Ireland. The EA could be at risk if these are not maintained of vehicles being taken off the road and children and young people not being able to get to school or move about due to lack of transport.
In addition, changing suppliers could result in a large additional expense to the EA of removing, reinstalling and the overhaul of the current EA integrated system.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Switching to direct award
1. Baltor Systems is the only licensed provider of the EA's current Jigsaw Fuel Management System within Northern Ireland.
2. Continuity of Service for the continued control, maintenace and monitoring of EA's current Fuel Managemetn System.
3. Potential of additional costs, and risks, if EA were to change provider, as the Fuel Management System would have to be removed and reinstalled which could result in vehicles being deemed unroadworthy. This would result in major disruption to the everyday use of EA Fleet.
4. Current providers are familiar with EA’s requirements which are complex.
Supplier
BALTOR SYSTEMS LTD
- Companies House: NI024416
11 Hulls Lane
LISBURN
BT28 2SR
United Kingdom
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Provision of a Management and Maintenance Service for EA's Current Fuel Management System
Contracting authority
The Education Authority NI
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland