Scope
Reference
002538
Description
TfL-WF is seeking Continuous based maintenance services with the following accreditations:
• ISO 18436 refers to a series of standards focused on the condition monitoring and diagnostics of machines, specifically addressing the requirements for qualifying and assessing personnel involved in these areas.
• ISO 20283-4 which refers to measurement, evaluation, and reporting of vibration marine machinery parts.
Monthly requirements
• Condition monitoring data reports
• Machine health reports and system integrity checks
• Data analysis reports, highlighting machines in alarm
• Weblink access to manual readings for monitoring.
• Maintenance recommendations on machines-in-alarm; in the monthly report summary but also within 24 hours of machines going into alarm
• 24/7 alarms review and maintenance notifications
• To have baseline vibration readings of all machinery enabling WF to submit to Regulatory Classification Society for inclusion into the Survey cycle.
Total value (estimated)
- £70,000 excluding VAT
- £84,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 16 March 2026 to 15 March 2029
- Possible extension to 15 March 2031
- 5 years
Description of possible extension:
TfL could extend the contract up to a further 2 years if performance is satisfactory.
Main procurement category
Services
CPV classifications
- 38343000 - Error-monitoring equipment
- 38424000 - Measuring and control equipment
- 38434400 - Vibration analysers
- 50433000 - Calibration services
Contract locations
- UKI - London
Submission
Enquiry deadline
24 February 2026, 5:00pm
Tender submission deadline
6 March 2026, 1:00pm
Submission address and any special instructions
Once you confirm interest in the opportunity the TfL commercial team will send the tender pack and provide instructions on submitting your bid.
Contact : AndrewKelleher@tfl.gov.uk
Tenders may be submitted electronically
Yes
Award criteria
The award criteria requires bidders to pass the pass/fail questions and provide the lowest annual cost of services.
The weighting is 100% price.
Procedure
Procedure type
Below threshold - open competition
Special regime
Utilities
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: AndrewKelleher@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government