Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Telephone
+44 2070080932
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
http://www.gov.uk/government/organisations/foreign-commonwealth-development-office
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://fcdo.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://fcdo.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://fcdo.bravosolution.co.uk/
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Election Observation for OSCE States
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of OSCE Election Observation Monitors
Reference number
CPG/6301/2021
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The Foreign, Commonwealth and Development Office (FCDO) issues this Contract Notice to begin the procurement process for establishing a single-supplier Framework Agreement for the provision of Election Observation Monitors to Organization for Security and Co-operation in Europe (OSCE) Election Observation Missions, under the Public Contracts Regulations 2015 (PCRs).
The UK is a strong supporter of the OSCE Election Observation Missions (EOMs) carried out by the Office for Democratic Institutions and Human Rights (ODIHR). The contribution of UK observers to EOMs demonstrates the UK’s support for the work of ODIHR to promote democratic principles and institutions in the OSCE region.
The FCDO is seeking to establish a single-supplier Framework Agreement for approximately three years, ending 31 March 2024, with one prime supplier to recruit and manage UK observers to ODIHR EOMs. The successful Supplier will:
1. Select, recruit and manage, on behalf of the FCDO, UK observers to the OSCE’s ODIHR EOMs in OSCE participating States.
2. Ensure observers are fully trained and aware of their responsibilities as independent observers.
3. Undertake all logistical arrangements to deploy the observers, including visas, travel, insurance, and accommodation.
If your organisation would like to participate in this procurement, it can do so by completing the Selection Questionnaire (SQ), which can be found on the FCDOs e-procurement portal: Jaggaer (https://fcdo.bravosolution.co.uk). Participants should register as a supplier on the portal on the aforementioned link (if not already), then search for the opportunity titled ‘Provision of OSCE Election Observation Monitors’ with the project code- Project_6301, where the SQ and supporting documents, along with the other procurement documents can be obtained.
Suppliers who wish to participate this 2-stage procurement process should complete the SQ in accordance with its instructions. Subsequently, a maximum of 5 pre-qualified Suppliers will be invited to the next stage and Invited to Tender (ITT) in accordance with the selection criteria and evaluation methodology set out in the SQ Instructions document. The FCDO will then seek to establish the resultant Framework Agreement with one prime supplier to recruit and manage UK observers to ODIHR EOMs.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
OSCE Participating States (https://www.osce.org/participating-states)
two.2.4) Description of the procurement
The FCDO has commenced this procurement process to establish a single-supplier Framework Agreement for the provision of Election Observation Monitors to Organization for Security and Co-operation in Europe (OSCE) Election Observation Missions.
To participate in this procurement process, please submit a response to the Selection Questionnaire (SQ) via the FCDOs e-procurement portal Jaggaer (https://fcdo.bravosolution.co.uk). Subsequently, a maximum of 5 pre-qualified Suppliers will be invited to the next stage and Invited to Tender (ITT) in accordance with the selection criteria and evaluation methodology set out in the SQ Instructions document. The FCDO will then seek to establish the resultant Framework Agreement with one prime supplier to recruit and manage UK observers to ODIHR EOMs.
Please note that will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those Services specified under the established Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 September 2021
End date
31 March 2024
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
In accordance with the pre-determined selection criteria stated in the procurement documents, specifically the SQ Instructions documentation.
Project documentation found in project_6301 Provision of OSCE Election Observation Monitors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 July 2021
Local time
6:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the Framework Agreement or to award only part of the opportunity described in this contract notice. If the contracting authority takes up any of these rights then it will not be responsible for or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
six.4.4) Service from which information about the review procedure may be obtained
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom