Section one: Contracting authority/entity
one.1) Name and addresses
Western Health and Social Care Trust
MDEC Building, Altnagelvin Area Hospital Site, Glenshane Road
Derry
BT47 6SB
info.contracts@westerntrust.hscni.net
Telephone
+44 2871345171
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.westerntrust.hscni.net
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area Lot8 Extension
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area
Lot 8 Castlederg
Guaranteed Hours 2,784 hours per week;
Estimated Time Specific Hours 1,314 hours per week
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 200-361245
Section five. Award of contract/concession
Contract No
12279
Title
Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area - Lot 8 Castlederg
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 September 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
North West Care and Support Ltd
Roe Business Centre, Room F2 and F3, 4-6 Killane Road
Limavady
BT49 0DN
Telephone
+44 2877723514
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Care Plus
Enniskillen
BT74 4RL
jackie.finance@careplushomecare.co.uk
Telephone
+44 2866325688
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
https://www.careplushomecare.co.uk
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Glen Caring Services / Hillview Lodge Limited t/a Glen Caring Services
Omagh
BT89 7EL
Telephone
+44 2882251936
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £12,000,000
Section six. Complementary information
six.3) Additional information
Reference VII.2.2 continued: The Trust is preparing to re-tender this Service. Unfortunately, this re-procurement exercise has been delayed as a result of the matters detailed in the Trust’s letter to Providers dated 25th March 2022, as well as unforeseen Department of Health Northern Ireland (“DoH NI”) and regional Health and Social Care (“HSC”) policy requirements which materially impact upon the re-procurement process. As such, new contracts under the re-procurement exercise will not be in place before the expiry of the current Contracts in Lot 8 on 31st January 2024. In order to ensure the continued and uninterrupted service delivery of this critical front line service, in the interim, the Trust issued a letter 23 February 2023 to amend the Contracts in Lot 8 with effect from 23rd February 2023 (Variation Date) so that the Contract Period shall be amended to include one further period of extension of 12 months commencing on 1st February 2024 and expiring on 31st January 2025. The second condition of this ground under Regulation 72(1)(c) (ii) is that the modification does not alter the overall nature of the contract. Here the service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and therefore satisfies Regulation 72(1)(c)(ii). The final condition of this ground under Regulation 72(1)(c)(iii) is met in that the increase in price does not exceed 50% of the value of the original contract. The increase in price for Lot 8 is £4,009,163 and the value of the original Contracts for Lot 8 is £12,000,000.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice In Northern Ireland, Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
Telephone
+00 03002007812
Fax
+44 2890724799
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 98000000 - Other community, social and personal services
seven.1.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKN0 - Northern Ireland
seven.1.4) Description of the procurement:
Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area
Lot 8 Castlederg
The Trust refers to its response at VII.2.1 and VII.2.2.
Extension to Contract Period:
The Trust issued a letter dated 23rd February 2023 to amend the Contracts in Lot 8 with effect from 23rd February 2023 (Variation Date) so that the Contract Period shall be amended to include one further period of extension of 12 months commencing on 1st February 2024 and expiring on 31st January 2025.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£24,755,073
seven.1.7) Name and address of the contractor/concessionaire
North West Care and Support Ltd
Limavady
BT490DN
Telephone
+44 2877723514
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Care Plus
Enniskillen
BT744RL
jackie.finance@careplushomecare.co.uk
Telephone
+44 2866325688
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
https://wwwcareplushomecare.co.uk
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Glen Caring Services / Hillview Lodge Limited t/a Glen Caring Services
Omagh
BT89 7EL
Telephone
+44 2882251936
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extension to Contract Period
The Trust refers also to its responses below at VII.2.2 and VII.2.3.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Trust refers to its response at VII.2.1 above. The first condition of this ground under Regulation 72(1)(c)(i) PCR 2015 is that the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Regulation 72(1)(c)(i) PCR 2015 is satisfied in respect of this modification as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these Contracts back in 2016.This is Continued in VI.3 Additional information
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £20,745,910
Total contract value after the modifications
Value excluding VAT: £24,755,073