Scope
Description
Due to Microsoft officially ending support for all Windows 10 devices in October 2025, all Teams applications running on CNC's existing surface hub devices became non-functional and insecure, therefore requiring CNC to replace the hubs with a new VC system ahead of the planned refresh during the 2026-27 financial year.
Following the installation of the new VC system, we are seeking to install the same VC system into the meeting rooms at the new Headquarters building at Harwell (budget covered by New HQ Project) and to move three existing VC's to the proposed new Sellafield Operational Unit Building, occupancy due in September 2026 (funding for the latter VCs will be provided by the Sellafield OU Project). CNC wish to ensure the VC system at Harwell and Sellafield are fully compliant with the rest of the estate, therefore are looking to direct award the contract with Agile Comms, the original Supplier.
CNC need to ensure that any new installations to B150 and Sellafield are fully compliant with our security specifications and integrate and operate seamlessly with the current VC system. As the supplier who provided and installed the new VC system, Agile Comms have a complete understanding of the CNC infrastructure and are fully aware of the technical specifications required for the new VC system.
The existing VC systems are also supported by Agile Comms via the Littlefish helpdesk. Using another supplier for the additional VC systems would give us two different VC support suppliers, making it overly complex for the helpdesk to manage.
Although VC systems are available via a G Cloud draw down, by direct awarding to Agile, CNC ensures all new installations are fully compliant with the security specifications. A review of the service offer and support requirements will be carried out during the Technology Services tender process due in 2027.
Contract 1
Supplier
Contract value
- £50,750 excluding VAT
- £63,438 including VAT
Below the relevant threshold
Earliest date the contract will be signed
16 February 2026
Contract dates (estimated)
- 16 February 2026 to 26 August 2027
- 1 year, 6 months, 11 days
Main procurement category
Services
CPV classifications
- 72222300 - Information technology services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Procedure type
Below threshold - without competition
Supplier
AGILE COMMS LTD
9 The Cresent
Plymouth
PL1 3AB
United Kingdom
Email: hello@agile-comms.co.uk
Region: UKK41 - Plymouth
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Civil Nuclear Police Authority
- Public Procurement Organisation Number: PTBP-7472-NYGG
F6 Culham Campus
Culham, Abingdon, Oxfordshire
OX14 3DB
United Kingdom
Email: procurement@cnc.police.uk
Website: https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government