- Lot 1 - Plumbing Items Supplies (was 1). Plumbing Items Supplies
- Lot 2 - Painting Items Supplies. Painting Items Supplies
- Lot 3 - Air Conditioning and White Goods Supplies. Air Conditioning and White Goods Supplies
- Lot 4 - Electrical Items Supplies. Electrical Items Supplies
- Lot 5 - Carpentry Items Supplies. Carpentry Items Supplies
- Lot 6 - Health and Safety Items Supplies. Health and Safety Items Supplies
- Lot 7 - Generator Spare Parts Supplies. Generator Spare Parts Supplies
- Lot 8 - Civil Construction and Miscellaneous Work Items. Civil, Construction and Miscellaneous Work Items
Scope
Reference
CPG-12343-2025
Description
The British Embassy (BE) in Kathmandu, Nepal intends to empannel competent suppliers through a competitive tender process under a Framework Agreement for supplies of Electrical, Plumbing, Mechanical, Carpentry, Air Conditioning, Refrigerator, and other General maintenance consumables. This will be multi-lots and multi-supplier Framework Agreement.
FCDO in Nepal anticipates that the framework agreement for all Eight Lots (listed below) will operate for a period of 4 years, commencing on 1st May 2026 (tentatively). A review of all supplier's perfromance and competativeness of rates offered in relation to the market will be assesed formally once every year.
Lot 1: Plumbing Item Supplies
Lot 2: Painting Items Supplies
Lot 3: Air Conditioning & White Goods Supplies
Lot 4: Electrical Items Supplies
Lot 5: Carpentry Items Supplies
Lot 6: Health & Safety Items Supplies
Lot 7: Generator Spare Parts Supplies
Lot 8: Civil, Construction & Miscellaneous Work Item Supplies
Call-Off procedures for downstream orders under the framework is clearly laid out in the tender documentation.
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
FCDO in Nepal anticipates that the framework agreement for all Eight Lots will operate for a period of 4 years, commencing on 1st May 2026 (tentatively). A review of all supplier's perfromance and competativeness of rates offered in relation to the market will be assesed formally once every year.
Main procurement category
Goods
CPV classifications
- 39700000 - Domestic appliances
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31700000 - Electronic, electromechanical and electrotechnical supplies
- 44115210 - Plumbing materials
- 44110000 - Construction materials
- 44810000 - Paints
- 39716000 - Parts of electrical domestic appliances
- 42512500 - Parts of air-conditioning machines
- 42950000 - Parts of general-purpose machinery
Contract locations
- NP - Nepal
Lot constraints
Description of how multiple lots may be awarded:
Framework Agreement for Mechanical, Electrical and Plumbing (MEP) supplies for British Embasy in Kathmandu Nepal. The tender is structured into eight lots, with each lot representing a specific category of MEP Goods/Consumables.
Bidders may submit proposals for a minimum of one lot and/or multiple lots up to all eight lots depending upon their expertise/capabilities.
Each lot will be evaluated independently based on the combined score of technical and commercial criteria. The bidder achieving the highest total score (technical + commercial) for a lot will be awarded the contract for that specific lot. We aim to empannel at least 3 competent supplier under each Lot.
Lot 1 - Plumbing Items Supplies (was 1). Plumbing Items Supplies
Description
1 - Plumbing Items Supplies
Lot value (estimated)
- £50,000 excluding VAT
- £50,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2 - Painting Items Supplies. Painting Items Supplies
Description
2 - Painting Items Supplies
Lot value (estimated)
- £50,000 excluding VAT
- £50,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3 - Air Conditioning and White Goods Supplies. Air Conditioning and White Goods Supplies
Description
3 - Air Conditioning and White Goods Supplies
Lot value (estimated)
- £100,000 excluding VAT
- £100,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4 - Electrical Items Supplies. Electrical Items Supplies
Description
4 - Electrical Items Supplies
Lot value (estimated)
- £60,000 excluding VAT
- £60,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5 - Carpentry Items Supplies. Carpentry Items Supplies
Description
5 - Carpentry Items Supplies
Lot value (estimated)
- £30,000 excluding VAT
- £30,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6 - Health and Safety Items Supplies. Health and Safety Items Supplies
Description
6 - Health and Safety Items Supplies
Lot value (estimated)
- £30,000 excluding VAT
- £30,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7 - Generator Spare Parts Supplies. Generator Spare Parts Supplies
Description
7 - Generator Spare Parts Supplies
Lot value (estimated)
- £30,000 excluding VAT
- £30,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8 - Civil Construction and Miscellaneous Work Items. Civil, Construction and Miscellaneous Work Items
Description
8 - Civil Construction and Miscellaneous Work Items
Lot value (estimated)
- £150,000 excluding VAT
- £150,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Justification for framework term over 4 years
Not applicable
Framework operation description
Please refer the tender pack.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1 - Plumbing Items Supplies (was 1). Plumbing Items Supplies
Lot 2 - Painting Items Supplies. Painting Items Supplies
Lot 3 - Air Conditioning and White Goods Supplies. Air Conditioning and White Goods Supplies
Lot 4 - Electrical Items Supplies. Electrical Items Supplies
Lot 5 - Carpentry Items Supplies. Carpentry Items Supplies
Lot 6 - Health and Safety Items Supplies. Health and Safety Items Supplies
Lot 7 - Generator Spare Parts Supplies. Generator Spare Parts Supplies
Lot 8 - Civil Construction and Miscellaneous Work Items. Civil, Construction and Miscellaneous Work Items
Ability to Oprate in Nepal
Technical ability conditions of participation
Lot 1 - Plumbing Items Supplies (was 1). Plumbing Items Supplies
Lot 2 - Painting Items Supplies. Painting Items Supplies
Lot 3 - Air Conditioning and White Goods Supplies. Air Conditioning and White Goods Supplies
Lot 4 - Electrical Items Supplies. Electrical Items Supplies
Lot 5 - Carpentry Items Supplies. Carpentry Items Supplies
Lot 6 - Health and Safety Items Supplies. Health and Safety Items Supplies
Lot 7 - Generator Spare Parts Supplies. Generator Spare Parts Supplies
Lot 8 - Civil Construction and Miscellaneous Work Items. Civil, Construction and Miscellaneous Work Items
Ability to Oprate in Nepal
Particular suitability
Lot 1 - Plumbing Items Supplies (was 1). Plumbing Items Supplies
Lot 2 - Painting Items Supplies. Painting Items Supplies
Lot 3 - Air Conditioning and White Goods Supplies. Air Conditioning and White Goods Supplies
Lot 4 - Electrical Items Supplies. Electrical Items Supplies
Lot 5 - Carpentry Items Supplies. Carpentry Items Supplies
Lot 6 - Health and Safety Items Supplies. Health and Safety Items Supplies
Lot 7 - Generator Spare Parts Supplies. Generator Spare Parts Supplies
Lot 8 - Civil Construction and Miscellaneous Work Items. Civil, Construction and Miscellaneous Work Items
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 March 2026, 5:00pm
Tender submission deadline
16 March 2026, 5:00pm
Submission address and any special instructions
Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted.
Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers:
In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12343.
If a potential supplier is not registered on the portal, click the ‘Click here to register!’ button, and follow the on-screen instructions to complete registration.
Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration takes approximately 5 minutes and is free of charge.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 4 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercials | A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. This MUST be in the format of the spreadsheet at... |
Cost | 50% |
| Availability of products and Quality Control | Availability of products and Quality Control: Please describe your approach and methodology of delivering each item listed in the SoSR including the quality assurance procedures. Your response should... |
Quality | 15% |
| Company Profile and Past Experience: | Company Profile and Past Experience: • Please provide company profile showing business network, ISO (or equivalent) certification, registration, and licences with the state authorities. • Also,... |
Quality | 10% |
| Lead Time for delivery | Supplier shall ensure delivery of goods within stipulated time of 24 to 48 hours. Please confirm whether you can supply the items as per the defined expectation above and in the SOSR. Please outline... |
Quality | 10% |
| Risk | Please highlight any probable risk that you predict in this contract. Describe how you will manage such risks in relation to this contract and to delivering the goods. |
Quality | 5% |
| Customer support Arrangement | Describe your customer support arrangements including procedures for complaints, problems, and escalation procedures along with escalation matrix. Your response should include a flowchart with at... |
Quality | 5% |
| Product packaging and delivery environmental impact | Please demonstrate how you will reduce environmental impact of the products, packaging and deliveries including a reduction of waste created (e.g. packaging). This will be expected to be applied... |
Quality | 5% |
Other information
Payment terms
Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services/deliveries provided in case it is not supported by a valid requisition or purchase orders. Authority ensures payment to contractor within 30 days of receipt of invoices. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to Bank Account or through Credit Cards against the material and services delivered.
Depending on the payment value, transactions may also be completed via bank transfer. However, suppliers are advised to make arrangements for card payments when necessary. Therefore, it is recommended that all vendors maintain a wireless mobile POS (Point of Sale) machine to facilitate such transactions when required.
The contractor will be expected to provide a monthly consolidated invoice for the goods supplied at BE during the month by not later than the 25th of each month. The invoice must reflect the quotation or pricing documentation submitted in response to the relevant call-off competition. All pricing must adhere to the pricing sheet submitted against the framework agreement.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Sachin Khedekar
Email: Sachin.Khedekar@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government