Scope
Reference
WCC-22249
Description
Warwickshire County Council is seeking to procure a Supplier to provide a comprehensive service for the advertising, maintenance, and cleansing of council owned bus shelters across the County.
Warwickshire County Council currently own and maintain around 302 Bus Shelters across the County. This number is flexible due to ongoing installations delivered through the capital programme however, the numbers presented in this brief are considered a realistic representation of the current network.
Currently, 83 Bus Shelters across Warwickshire's estate are fitted with advertising panels
80 shelters are equipped for traditional paper-based advertising
3 shelters feature digital advertising displays
All existing bus shelters are the property of Warwickshire County Council, and those installed or replaced under this contract, including both new installations and replacement of existing units, will be and will remain the property of Warwickshire County Council.
The primary objectives of this contract, each of equal importance, are as follows:
To generate advertising revenue for the Council through the use of bus shelters.
To ensure all bus shelters are consistently clean, well presented, and visually appealing.
To maintain all shelters so they remain safe, functional, and fit for public use.
To have a Supplier capable of supplying, installing, removing and relocating bus shelters at the Councils request.
Contract 1
Supplier
Contract value
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Award decision date
13 February 2026
Date assessment summaries were sent to tenderers
13 February 2026
Standstill period
- End: 24 February 2026
- 8 working days
Earliest date the contract will be signed
25 February 2026
Contract dates (estimated)
- 25 February 2026 to 25 February 2036
- Possible extension to 25 February 2041
- 15 years, 1 day
Description of possible extension:
The initial term of the contract will be 10 years with a possible extension of 60 months.
Main procurement category
Services
Additional procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to make additional purchases during the contract that fall under the category of Bus shelters, bus shelter maintenance and related advertising.
CPV classifications
- 44212321 - Bus shelters
- 79341000 - Advertising services
Contract locations
- UKG - West Midlands (England)
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Supplier
TRUEFORM ENGINEERING LIMITED
- Companies House: 01324196
- Public Procurement Organisation Number: PBRC-5954-RMXP
Unit 12 Pasadena Trading Estate
Hayes
UB3 3NQ
United Kingdom
Email: sales@trueform.co.uk
Website: http://www.trueform.com
Region: UKI74 - Harrow and Hillingdon
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government