Scope
Reference
DN805638
Description
Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals.
A 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable).
Providers will be expected to deliver the programme in line with the Department of Education's standards for holiday provision and the Council's local specification. https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#annex_a
Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 9 March 2029
- 2 years, 9 months, 9 days
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UKI44 - Lewisham and Southwark
Participation
Conditions of participation
None.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 March 2026, 12:00pm
Tender submission deadline
22 March 2026, 11:59am
Submission address and any special instructions
All document submissions (including Form of Tender, Pricing schedule spreadsheet and sample menu) are to be emailed to foodandfunproposals@southwark.gov.uk.
Please also ensure the separate Microsoft Form is also completed.
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | 60% |
Price |
| Quality | 40% |
Quality |
Weighting description
Proposals will be evaluated using a weighted model of 40% Quality, and 60% Price.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing
All tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).
https://forms.office.com/e/bWjbXGb2tb
Please ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email (foodandfunproposals@southwark.gov.uk).
Technical specifications to be met
https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing
All tender documents, including the specification can be found in this GoogleDrive - https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing
Contracting authority
London Borough of Southwark
- Public Procurement Organisation Number: PXTW-7647-VDLV
Southwark Council
London
SE1 2QH
United Kingdom
Contact name: Rachel Isted
Telephone: +44 2075257479
Email: foodandfunproposals@southwark.gov.uk
Website: http://www.southwark.gov.uk
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government