Scope
Reference
DS501-25
Description
Devon and Somerset Fire and Rescue Service (DSFRS) wishes to broaden their knowledge and understanding of the occupational health services market (medical services in particular).
Medical services includes -
a) Medical questionnaires, screening, surveillance and examinations,
b) Management referrals,
c) Medical advice,
d) Ill-Health Retirement
An initial stage of preliminary market engagement (PME) has been carried out, with suppliers asked to complete and return a supplier questionnaire. The closing date for this stage was 1st April 2025 (extended from the original date of 27th March 2025) and the Find A Tender Notice Identifier is 2025/S 000-007862
This advert is to invite suppliers to a second stage of PME - A Teams Meeting with key staff involved in the procurement and contract management of medicals within DSFRS. Suppliers are able to request a meeting by emailing Bridget Phillips, Category Manager (Procurement) - bphillips@dsfire.gov.uk by Wednesday 30th April 2025.
There are six Teams Meeting slots (one hour each) available and they will be allocated on a first come, first served basis. The available slots are:
1. Thursday 8th May - 9.30am
2. Thursday 8th May - 11am
3. Thursday 15th May - 11am
4. Thursday 22nd May - 9.30am
5. Thursday 22nd May - 11am
6. Thursday 22nd May - 2pm
Whilst not essential, it would be useful if a representative with clinical knowledge could attend the meeting. The number of supplier attendees is capped at three.
Suppliers who completed and returned a questionnaire by the deadline have already been provided with a Teams meeting slot.
The supplier questionnaire includes - Indicative scope and high-level requirements, background information, staff volumes, geography, indicative medicals demand data, current service delivery approach and core issues and opportunities for improvement. Whilst the deadline to complete the questions section is complete, Suppliers can request a copy of the questionnaire to have sight of this information by emailing Bridget (contact email provided above).
To ensure that there is no competitive advantage or distortion of competition as a result of PME, all key findings, relevant information gained and/or outcomes will be shared with the market. Best practice guidance recommends this information is shared within the tender notice or tender documentation. This information may also be shared with other Public Sector Contracting Authorities.
DSFRS may share information provided by your organisation but will not link that to your organisation. DSFRS may include the number of suppliers who participated but not their names (with the exception of any internal documents and information shared with other Public Sector Contracting Authorities).
Contract dates (estimated)
- 1 November 2026 to 31 October 2030
- 4 years
Main procurement category
Services
CPV classifications
- 85100000 - Health services
Contract locations
- UKK - South West (England)
Engagement
Engagement deadline
30 April 2025
Engagement process description
This advert is to invite suppliers to a second stage of PME - A Teams Meeting with key staff involved in the procurement and contract management of medicals within DSFRS. Suppliers are able to request a meeting by emailing Bridget Phillips, Category Manager (Procurement) - bphillips@dsfire.gov.uk by Wednesday 30th April 2025.
There are six Teams Meeting slots (one hour each) available and they will be allocated on a first come, first served basis. The available slots are:
1. Thursday 8th May - 9.30am
2. Thursday 8th May - 11am
3. Thursday 15th May - 11am
4. Thursday 22nd May - 9.30am
5. Thursday 22nd May - 11am
6. Thursday 22nd May - 2pm
Whilst not essential, it would be useful if a representative with clinical knowledge could attend the meeting. The number of supplier attendees is capped at three.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Special regime
Light touch
Contracting authority
Devon & Somerset Fire & Rescue Authority
- Public Procurement Organisation Number: PNLD-1131-HTWN
Service Headquarters
Exeter
EX3 0NW
United Kingdom
Contact name: Bridget Phillips
Email: bphillips@dsfire.gov.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government