Section one: Contracting authority
one.1) Name and addresses
National Museums Northern Ireland
153 Bangor Road, Cultra
Holywood
BT18 0EU
ssd.admin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4833213 - DFC - NMNI Internal Audit
Reference number
ID 4833213
two.1.2) Main CPV code
- 79212200 - Internal audit services
two.1.3) Type of contract
Services
two.1.4) Short description
National Museums and Galleries of Northern Ireland, operating as National Museums NI wishes to appoint a single, suitably qualified and experienced contractor to undertake the following: • Provision of Internal Audit Services • Nomination of a fully qualified individual who will fulfil the role of Head of Internal Audit (HIA) National Museums NI is a non-departmental public body accountable to the Northern Ireland Assembly through the Department for Communities and have a public duty to meet the highest standards of Corporate Governance. Number of Audit Days required per annum: National Museums NI requires 65 days of Internal Audit per annum. It is envisaged this will be made up of 50 days of internal audit and 15 days for Agreed Upon Procedures (AUP) although flexibility will be required on this split to meet business demands. These figures are approximate based on previous internal audit contracts, there is no guarantee of work under this contract. If there is a requirement for any additional/ad hoc work the daily rates as tendered will apply.
two.1.5) Estimated total value
Value excluding VAT: £162,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212300 - Statutory audit services
- 79212400 - Fraud audit services
- 79210000 - Accounting and auditing services
- 79200000 - Accounting, auditing and fiscal services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
National Museums and Galleries of Northern Ireland, operating as National Museums NI wishes to appoint a single, suitably qualified and experienced contractor to undertake the following: • Provision of Internal Audit Services • Nomination of a fully qualified individual who will fulfil the role of Head of Internal Audit (HIA) National Museums NI is a non-departmental public body accountable to the Northern Ireland Assembly through the Department for Communities and have a public duty to meet the highest standards of Corporate Governance. Number of Audit Days required per annum: National Museums NI requires 65 days of Internal Audit per annum. It is envisaged this will be made up of 50 days of internal audit and 15 days for Agreed Upon Procedures (AUP) although flexibility will be required on this split to meet business demands. These figures are approximate based on previous internal audit contracts, there is no guarantee of work under this contract. If there is a requirement for any additional/ad hoc work the daily rates as tendered will apply.
two.2.5) Award criteria
Quality criterion - Name: Head of internal Audit Experience / Weighting: 14.4
Quality criterion - Name: Staff Assigned to perform the contract experience / Weighting: 10.2
Quality criterion - Name: Proposed Methodology / Weighting: 19.2
Quality criterion - Name: Proposed contract management / Weighting: 6
Quality criterion - Name: Social Value / Weighting: 10.2
Cost criterion - Name: Daily Rate / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £162,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
Three periods of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 June 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18 September 2023
four.2.7) Conditions for opening of tenders
Date
20 June 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be. regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.
six.4) Procedures for review
six.4.1) Review body
the UK does not have any such bodies
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into..