Section one: Contracting authority
one.1) Name and addresses
Glyndwr University
Plas Coch, Mold Road
Wrexham
LL11 2AW
Telephone
+44 1978293188
Fax
+44 1978293188
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The supply and implementation of an Integrated HR and Payroll Solution
Reference number
AS/KT/31052021
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University wishes to procure a fully integrated, cloud-based, HR and Payroll system which is accessible by all employees and empowers managers through access to team data via self-service.
An integrated HR and Payroll solution is required to support core human resources and payroll administrative processes, provide self-service for employees and managers and support HR policy and guidance and case management, covering the following areas:
Vacancy management, recruitment and selection
Organisational and employee data
Workforce management, analytics and planning
Engagement and development
Occupational health and safety
Benefits, pay and pensions
Leavers
Communication and correspondence
Statutory and internal reporting
An integrated HR and Payroll solution will:
Enable the University to improve process efficiency and rationalise existing systems
Enable at least 500 substantive, 80 sessional and 170 casual members of staff access and use relevant parts of the system
Provide employee and manager self-service and workflow functionality
Provide seamless and effective links between other corporate information systems
Allow the University to run up to 4 PAYE payrolls and multiple pensions for approx. 750 staff (including staff with multiple posts & pensions)
Allow the University to meet its obligations in respect to The Welsh Language Standards
two.1.5) Estimated total value
Value excluding VAT: £291,667
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72212450 - Time accounting or human resources software development services
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Wrexham
two.2.4) Description of the procurement
The University wishes to procure a fully integrated, cloud-based, HR and Payroll system which is accessible by all employees and empowers managers through access to team data via self-service.
An integrated HR and Payroll solution is required to support core human resources and payroll administrative processes, provide self-service for employees and managers and support HR policy and guidance and case management, covering the following areas:
Vacancy management, recruitment and selection
Organisational and employee data
Workforce management, analytics and planning
Engagement and development
Occupational health and safety
Benefits, pay and pensions
Leavers
Communication and correspondence
Statutory and internal reporting
An integrated HR and Payroll solution will:
Enable the University to improve process efficiency and rationalise existing systems
Enable at least 500 substantive, 80 sessional and 170 casual members of staff access and use relevant parts of the system
Provide employee and manager self-service and workflow functionality
Provide seamless and effective links between other corporate information systems
Allow the University to run up to 4 PAYE payrolls and multiple pensions for approx. 750 staff (including staff with multiple posts & pensions)
Allow the University to meet its obligations in respect to The Welsh Language Standards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £291,667
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 years (1 + 1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
None
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 July 2021
Local time
12:00pm
Place
Glyndwr University
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: June 2026 or June 2028
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
As part of the Selection Criteria, Please provide details of up to three contract examples undertaken in the last 3 years, one of which should be for the supply and implementation of an integrated HR and Payroll solution within a UK Higher Education or UK Public Sector organisation. This is a pass/ fail requirement.
Please note bidders need to be aware of the University's obligations to comply with the Welsh Language Standards and ensure that their software solution will meet those obligations.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111137.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:111137)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom